About This Opportunity  

Join a dynamic and purpose-driven Faculty Executive Office within HMBS, where your expertise will directly support senior leadership and contribute to the smooth, strategic operation of a complex and high-performing environment. As a trusted partner to the Faculty Executive team, you will play a central role in enabling impactful decision-making, driving operational excellence, and ensuring seamless coordination across a broad network of stakeholders. This is a unique opportunity to work at the heart of a collaborative and inclusive community, where your contribution helps create meaningful change across teaching, research, and engagement. 

Key responsibilities will include: 

• Delivering high-level executive and administrative support, including proactive diary management, travel coordination, and prioritisation of competing demands

• Coordinating meetings, committees, and events, including preparing documentation, taking minutes, and ensuring effective follow-up actions

• Managing workflows, systems, and processes to support the efficient day-to-day operation of the Faculty Executive Office

• Undertaking research, analysis, and drafting high-quality correspondence and reports, including handling sensitive and confidential information

This is a full-time, continuing position at HEW Level 6. 

About You

You are a highly organised, proactive and adaptable professional who thrives in a fast-paced executive environment. With a strong sense of discretion and professionalism, you bring excellent judgement, superior communication skills, and the confidence to engage with senior stakeholders across a diverse organisational landscape.

To be successful, you will demonstrate:

• Extensive experience providing senior-level executive support in a complex or large organisation

• Exceptional organisational and time management skills, with the ability to manage competing priorities and meet deadlines independently

• Highly developed interpersonal and communication skills, with the ability to build trusted relationships across diverse stakeholder groups

• Proven ability to exercise discretion, sound judgement, and confidentiality in handling sensitive information

• Strong analytical and problem-solving capabilities, with attention to detail and a proactive approach to identifying solutions

• Experience managing financial processes such as budgets, reconciliations, and expense management in line with organisational policies

• A strong understanding of administrative systems, governance processes, and organisational structures within a large institution

The successful candidate may be required to complete a number of pre-employment checks, including right to work in Australia and a criminal check.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.   

Questions?  

For more information about this opportunity, please contact Celia Giumelli | Senior Manager, Strategic Operations at [email protected].

For application inquiries, please reach out to the Talent Acquisition team at [email protected], stating the job requisition ID in the subject line.  
 

Want to Apply? 

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload: 

• Resume 

• A cover letter summarising how your background aligns with the 'About You' section 

Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact [email protected]. 

Other Information  

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory.

Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role. 

Applications close Sunday 28 June 2026 at 11.00pm AEST (R-66241). Please note that interviews have been tentatively scheduled for Wednesday 1 July.