Site Administrator

KAEFER Integrated Services Pty Ltd is the Australian subsidiary of the KAEFER Group, a company renowned worldwide for excellence in the fields of asset integrity solutions and industrial services, with an annual turnover of around €1.7 billion and around 30,000 employees worldwide.

We specialize in the supply of asset integrity and industrial services solutions to the Oil, LNG, Mining and Power Industries and pride ourselves on our effective delivery of quality products and our exceptional service to clientele. We are also committed to the continuous development and training of our personnel to maintain a safe and rewarding work environment.

We are currently seeking Expressions of Interest (EOI) from SITE ADMINISTRATORS for a pivotal role to facilitate a seamless onboarding process for both white & blue collar personnel. Geelong based – must be willing to travel to site.

ROLE REQUIREMENTS

• Coordinate IT setup, including user account configuration and equipment registration.
• Manage registrations for site access and guide individuals through online and face-to-face induction processes.
• Provide clear onboarding instructions to Contractors and ensure compliance with procedures.
• Track IT equipment issued to the team, ensuring proper return protocols are followed post-assignment.
• Organize face-to-face inductions and coordinate schedules with Contractors and security teams.
• Ensure all training requirements are met prior to attendance at on-site inductions
• Maintain training records and develop comprehensive matrices for contractor training compliance.
• Collaborate with health teams regarding necessary safety certifications.

ABOUT YOU

• Previous experience (min. 3yrs) in Site Administration preferably in Mining, O&G and heavy Industrial sectors
• Proven capability with onboarding and mobilization processes
• A strong communicator able to liaise with key stakeholders at all levels
• Familiarity with IT systems for user account setup and troubleshooting
• Proficiency in tools like MS Visio for documentation
• Meticulous attention to detail to manage inventories and ensure compliance with onboarding processes
• Experience in maintaining accurate documentation and databases
• Able to work extended site hours (10-12hr days) during shutdown periods inclusive of weekend work during peak times

If you have a keen eye for detail, strong organizational skills & a passion for supporting teams through effective onboarding processes, we invite you to express your interest in this great opportunity!

Join Kaefer in delivering excellence and driving success in our projects. Interested candidates should submit their interest and resume as soon as possible. Interviewing will be conducted asap.

KAEFER Integrated Services is an equal opportunity employer and strongly encourages women and Indigenous Australians to apply.

Due to the permanent nature of this role, we can only accept applications from Australian Citizens, Permanent Residents or Open Work Visa holders with more than 12 months validity from their role start date.