Talent Acquisition Manager

About the Role

We are a fast-growing, Vienna-based AI SaaS startup building the future of customer communication. With a lean team and strong angel backing (Series A/B range), we're hiring a Talent Acquisition Manager to build and run our end-to-end recruiting function from the ground up. You'll work closely with the Recruiting Lead and C-level, owning everything from sourcing and process design to employer branding and offer negotiation — with high autonomy and real impact on how the company scales.

What You'll Do

• Partner directly with hiring managers to define clear, actionable role requirements.

• Fill candidate pipelines through active sourcing and strategic channel activation.

• Conduct efficient pre-screening and screening calls that drive measurable outcomes.

• Coordinate all stages of the hiring process to ensure smooth, timely progress.

• Negotiate employment contracts through to successful offer closure.

• Design and implement lean, scalable recruiting strategies and operational structures.

• Build low-overhead administrative hiring processes and configure recruiting tools/platforms.

• Develop and execute employer branding initiatives to attract top talent.

• Coordinate external partners (payroll providers, notaries, tax advisors) within recruiting workflows.

• Support onboarding and offboarding activities as part of the full employee lifecycle.

• Establish HR foundations — processes, tools, and team events — in close collaboration with leadership.

• Own the recruiting function end-to-end, operating with fast decision-making and full accountability.

What We're Looking For

Must-haves (dealbreakers):

• 5+ years of hands-on Talent Acquisition experience building and delivering end-to-end recruiting processes.

• Proven experience negotiating employment contracts and successfully closing offers with candidates.

• Demonstrated ability to define and implement lean, scalable recruiting processes from scratch, measured by hard metrics.

Required:

• Experience setting up, configuring, and optimising recruiting platforms and software for daily use.

• Data-driven mindset with ability to define, track, and report KPIs (e.g., time-to-fill, conversion rates, pipeline efficiency).

• Experience with end-to-end recruitment across diverse roles — from sourcing through to offer and closure.

• Strong ability to pitch roles and companies convincingly to secure top-tier candidates.

• Skill in quickly filtering large applicant pools for both substantive fit and cultural alignment.

• Experience coordinating external partners (payroll, notary, tax advisory) as part of recruiting workflows.

• Ability to support onboarding and offboarding processes as part of the recruiting lifecycle.

Nice to have:

• Experience developing and executing employer branding strategies in a recruiting context.

• Familiarity with AI tools and modern workflows applied to recruitment.

Language: German proficiency is required for this role.

Compensation & Benefits

• Salary: €65,000 – €80,000 annually (gross), depending on experience.

• High-autonomy role with direct influence on company growth and culture.

• Opportunity to build the recruiting function from zero in a fast-moving AI startup environment.

Location

• On-site in Vienna, Austria.

• Visa sponsorship is not available for this role.