Executive Assistant/Part-Time (all humans)

Make a difference in the financial life of millions of people: At Erste Digital you are co-creating the digital future, in which better financial health is possible. #believeinyourself

We are part of Erste Group – the largest banking group in Central and Eastern Europe with more than 2,500 branches and over 45,000 employees. Our more than 2,000 IT experts and enthusiasts are the bank's Digital Muscle.

Group Finance & HR Solutions (FHS) as a division takes care of the digitalization of the business processes in the areas of accounting, procurement, financial consolidation, taxes, people & culture, and statutory reporting.

We’re looking for an exceptionally organized and proactive Executive Assistant for a part-time to support our Division Head. In this highly visible role, you will be the driving force behind seamless calendar management, strategic scheduling, and high-level coordination across senior leadership. Whether it’s securing time with board members or navigating last-minute changes, you stay one step ahead and keep everything running seamlessly. You turn complexity into clarity.

What to do:

• Own and manage the Division Head’s complex and ever-changing calendar with precision and foresight

• Coordinate and prioritize meetings across multiple stakeholders, including meeting rooms and internal resources

• Organize and support larger division-wide meetings and sessions

• Take responsibility for end-to-end event management including scheduling, logistics and budget (Christmas parties, offsite and teambuilding activities)

• Support daily and monthly administrative and operational tasks of the whole division (physical and digital mail, travel expenses, time bookings and attendance approvals)

• Keeping our homebase an organized and welcoming space

You check these boxes:

• Completed commercial education, experience with office management and/or as an executive assistant or comparable qualification

• Fluency in German and English

• Confident use of MS Office (Outlook, Excel, Teams and Sharepoint)

• Excellent organizational and time management skills, structured way of working

• High level of loyalty, reliability and a friendly, clear communication style

• Resilient, flexible and team-oriented

• Ability to operate with absolute discretion and handle sensitive information

• Strong sense of ownership, responsibility and service orientation

• The position is part-time, you need to be available 15-20 hours per week, the position is also suitable for a student

We offer a diverse and responsible role at the interface to senior management. You join a respectful working environment and a well-established team. We provide a comprehensive onboarding done by the long-standing role holder and numerous opportunities for further development and active contribution in the area of office management.

Why you will like us:

• Possibility to benefit and learn from our international, talented and passionate community at Erste

• Interest groups and clubs: Take part in discussions and get involved in projects. Numerous interest groups invite you to engage with a topic

• Health Centre – The Erste Campus operates a fully equipped health center that offers all employees a high standard of medical services during working hours.

• Employee benefits – Benefit from special conditions for financial services and insurances, supermarkets, clothing stores and many more.

• Employee Referral Program – Become a talent scout for career opportunities in IT. We are rewarding every successful referral for Erste Digital

• A competitive and performance-related salary dependent on your professional and personal qualifications is granted - the minimum full-time equivalent wage for this position in accordance with the respective collective agreement is EUR 45 738,-- gross per year. But this is just a formality, we are more than happy to discuss your actual expectations.

The way we are:

Erste Group considers the diversity of its employees as key to innovation and success. As employer we are proud to offer everyone equal chances, irrespective of age, skin colour, religious belief, gender, sexual orientation or origin.