Budget and Programming Consultant

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:
WFP Brussels Office promotes partnerships with EU institutions, mobilising resources for WFP operations to achieve food and nutrition security. The job holder leads the Technical Team that contributes to WFP BRU resource mobilisation efforts through providing specialised support services for EU contract management, information and knowledge management, and fund management.

ACCOUNTABILITIES/RESPONSIBILITIES: (not all-inclusive, nor exhaustive)
European Commission Contract Management Support:
1.Act as an escalation point in providing procedural and technical support to staff within theare as of budget and programming, to ensure compliance with WFP financial policies, rules, and regulations.

2.Review Country Offices’ (COs) budget plans and prepare budgets for DONOR funding proposals based on corporate systems and support financial reporting with inputs from HQ Finance and COs, ensuring consistencies with narratives.

3.Support COs for efficient management of EC contributions, making recommendations incompliance with WFP financial policies and procedures and best practices.

4.Actively participate and contribute to the improvement of internal processes, enhancement of corporate systems and design of tools, to facilitate efficient EC contract management.

5.Monitor, track, review and analyse complex data, and prepare comprehensive periodic and ad hoc reports, to support accuracy and efficiency of information presented to internal and external stakeholders.

6.Communicate with a wide range of stakeholders regarding complex EC contract funds management matters and related processes, to resolve any current/potential issues preventing from optimisation of funds.

7.Co-ordinate work of COs, and support CO staff learning and development for EC contract management, specifically in budget planning and fund management.

8.Information and Knowledge Management.

9.Manage WFP BRU EC contract management database system in coordination and collaboration with relevant HQ technical teams, ensuring that the system is kept up to date, fulfilling the WFP BRU requirements.

10.Lead and ensure accurate, timely recording of data related to EC contract management and contribution statistics, making information readily available to stakeholders.

11.Assess and recommend improvements to procedures and practices, to contribute to resource mobilisation efforts with a greater efficiency.

12.Prepare a variety of elaborated reports and substantial data analysis concerning EC contract management and EC contributions, and make recommendations to supervisors, ensuring deliverables adhere to corporate standards and quality control.

Fund Management:
13.Contribute to the preparation, implementation, and monitoring of budgets, monitor expenditure and budget forecasts, to ensure that relevant future funding requirements are met.

14.Monitor account balances and oversee the recording of financial transactions in an accurate and timely manner to avoid the occurrence of an overdraft.

15.Review and provide comprehensive analysis on fund and grant balances identifying surpluses and deficits, and suggest corrective measures, to support maximum fund utilization and decision-making process.

Other duties:
16.Support the capacity building of WFP BRU staff, as well as Country Offices and Regional Bureaus within the technical areas that are described above.

17.Manage a team of support staff, providing advice, guidance, and training, to ensure individual and team objectives are delivered to agreed standards and deadlines.

DELIVERABLES AT THE END OF THE CONTRACT:
•Reviewed and finalized project budgets that align with donors’ financial guidelines ,ensuring accuracy, eligibility, and completeness.
•Maintain a matrix of submitted, approved, and pending proposals for DG ECHO-funded programs.
•Contribute to the timely completion of contracts, ensuring all terms are compliant with WFP and donor standards.
•Submit timely and accurate financial and narrative reports for donors’ funded projects, ,ensuring alignment with donor templates and guidelines.
•Provide variance reports and justifications for financial discrepancies, if any.
•Conduct training for WFP staff on donor’s financial and contractual guidelines, reporting requirements, and proposal development processes.
•Develop or update internal standard operating procedures (SOPs), templates, and tools for donors financial funding management.
•Document all interactions including correspondence and feedback on budgets and proposals.

QUALIFICATIONS & EXPERIENCE REQUIRED:
Education:
Advanced University degree in Political Science, International Development, Development Economics, International Relations, Law, Marketing, Communications or other relevant field, or First University degree with additional years of related work experience and/or trainings/courses
Experience:
At least three years of relevant experience in Partnerships
Desired experiences
•Has coordinated EC contract management activities.
•Has experience analysing, interpreting data and generating reports.
•Has supported the design and improvement of budgetary managementtechniques.
•Has coached and trained a new staff member in the Resource Management function.

Languages:
Fluency (level C) in English language. Fluency (level C) in French and/or Spanish is an asset.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:  [email protected]

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.

• We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once your profile is completed, please apply, and submit your application.

• If you experience technical issues while submitting your application, you may contact us at [email protected]. Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.

• At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process.

• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.