C004712 Principal Asst (Installation and Maintenance) (NS) - FRI 12 Jun RELAUNCH

The bids submitted in the previous round were not suitable for the following reasons:

• Lacks the practical application of current building and plant maintenance and regulations required. Lack of French Language skills.
• Has very limited experience in both the management and practical aspects of running a building similar to that required. No indication of any French.
• Limited experience with HVAC and BMS, plus he may not be up to date with EU regulations for electrical installations. Deemed Not-Suitable.

Deadline Date: Friday 12 June 2026

Requirement: Principal Assistant (Installation and Maintenance)

Location: Brussels, BE

Full Time On-Site: Yes

Time On-Site: 100%

Total Scope of the request (hours): 640

Required Start Date: 1 September 2026

End Contract Date: 31 December 2026

Required Security Clearance: NATO SECRET

Duties & Role:

Under the direction of Head, Buildings and Facilities, the incumbent will perform duties such as the following:

• Manage/coordinate/execute all maintenance and modifications for electrical, electronical and mechanical (HVAC), water, kitchen, sewage, gas and security systems;
• Manage daily activities for the electro-technical team in cooperation with the Buildings and Facilities Helpdesk;
• Manage and monitor the BMS system;
• Set up a full maintenance programme together with the building owner for all electrical/electronical and mechanical/technical assets, ensuring that all Health & Safety (H&S) and Legal inspection and audit requirements are met;
• Set up user policies for technical installation managed by other Service Lines;
• Assist Head, Buildings and Facilities in the planning of all replacements, modifications and upgrading of existing building installations, based on economic life-cycle of the installation, and according to safety and environmental legislation;
• Keep all technical documentation and the 'as built' files up to date;
• Manage all technical outages with the different users, provide risk logs, and implement lessons learned;
• Monitor and provide optimizations for the consumption of utilities;
• Supervise, and where necessary, carry out corrective and preventive maintenance of buildings, including general technical installations;
• Supervise, and where necessary, carry out modifications, up- keep and repairs of buildings and utilities;
• Assist in installation of experimental equipment and fitting-out of laboratories, test beds, computer facilities, and equipment in support of the Agency's projects;
• Supervise and assist in relocation of office furniture, technical/scientific equipment, etc;
• Assist in preparing technical and administrative reports and maintain drawings and technical documentation of hot/cold water, HVAC, heating, drainage and sanitation 'as built';
• Maintain up-to-date knowledge of the trade and skills;
• Assist the building and facilities on-call duty team;
• Assist in budget preparation;
• Draft input for contracts, statement of works (SOW) and purchase orders;
• Deputize for higher grade staff, if required;
• Perform other duties as may be required.
• May be required duty travel to other NCI Agency facilities or to other NATO facilities;

Skill, Knowledge & Experience:

• The candidate must have a currently active NATO SECRET security clearance

• Vocational training at higher level in a relevant discipline, leading to a professional qualification or  Equivalent combination of qualifications and experience, or a higher educational qualification but less practical experience or a less formal educational background combined with particularly relevant practical experience may also be acceptable;
• A minimum of 8 years relevant experience;
• Knowledge of power/electrical distribution systems and the norms TIA ANSI/TIA-568, ANSU/TIA-569 and ANSI/TIA/EIA-606-A-2002;
• Very good understanding of building maintenance, quality requirements and ability to manage in-house technical staff as well as onsite contractors conducting maintenance;
• Knowledge of modern building technical standards and applications such as building management electronics, BMS, HVAC systems;
• Knowledge of local standards for fire safety;
• Experience with administration and admin software, providing statistics and digital archiving documentation;
• Experience in prioritising in a high volume workload and pressured environment;
• Good written and spoken English communication skills;
• Good knowledge of applicable general building technical installations regulations.
• Language Proficiency: A thorough knowledge of one of the two NATO languages, both written and spoken, is essential and a working knowledge of the other is required. NOTE: Most of the work of the NCI Agency is conducted in the English language.
• A working knowledge of French – both written and spoken.

Desirable Experience and Education:

• Experience with presentation systems (visual display systems; projection system; video/audio conferencing equipment);
• Good awareness in recognition of hazardous materials, stock and handling prescription;
• Good knowledge with reference to no-break diesel generator sets;
• Knowledge of building mechanical systems and plumbing works;
• Practical experience in the repair and maintenance of central heating plant;
• Prior experience of working in an international environment comprising both military and civilian elements;
• Knowledge of NATO responsibilities and organization, including ACO and ACT.