Lead Assistant and back office

Job Title

Job Description Summary

Job Description

Position Title: Lead Assistant and back office               

Department:   Valuation              

Reports To:     Head of Valuation                

Location: Brussels

Cushman & Wakefield (NYSE: CWK) is a leading global commercial real estate services firm for property owners and occupiers with approximately 52,000 employees in nearly 400 offices and 60 countries. In 2023, the firm reported revenue of $9.5 billion across its core services of property, facilities and project management, leasing, capital markets, and valuation and other services. It also receives numerous industry and business accolades for its award-winning culture and commitment to Diversity, Equity and Inclusion (DEI), sustainability and more. For additional information, visit www.cushmanwakefield.com. 

We are looking for a highly organised and proactive Support Assistant / Back Office professional to join our Valuation Team. In this role, you will provide essential administrative, operational, and organisational support to ensure the smooth day-to-day functioning of the team. You will work closely with valuation professionals and play a key role in coordinating activities, preparing documentation, and supporting internal processes.

Key Responsibilities

Administrative & Back Office Support

• Provide day-to-day administrative support to the Valuation Team

• Manage and maintain files, databases, and internal documentation

• Handle correspondence (emails, letters, calls) in Dutch, French, and English

Invoicing & Financial Administration

• Prepare, review, and process invoices

• Follow up on billing, payments, and outstanding invoices

• Liaise with internal finance teams and external clients regarding invoicing matters

Meetings & Coordination

• Organise meetings, calls, and appointments

• Prepare agendas, meeting materials, and presentations

Reporting & Documentation

• Assist in the preparation, formatting, and finalisation of valuation reports

• Ensure reports meet quality, branding, and confidentiality standards

• Support data collection and basic analysis for reporting purposes

Operational Support

• Assist with the daily operational needs of the Valuation Team and Head of Valuation

• Identify opportunities to improve administrative and operational processes

Knowledge & Experience:

We foster a culture of inclusion that embraces the unique strengths, perspectives, and experiences of all our employees. We firmly believe that our diversity enhances our team's capabilities, leading to improved decision-making, innovation, and business outcomes. If you have any reservations about applying, please don't hesitate to reach out to your local recruiter for additional information