Meeting Organisation Assistant

The Meeting Organisation Assistant  fulfils a supranational function within the EPP Group Secretariat and carries out, the following functions and duties:

• Provide logistical and on-site assistance to MEPs and the Group’s leadership during meetings and official engagements, as required.
• Prepare and set up meeting rooms for internal meetings, conferences, seminars and other events, ensuring readiness and professionalism.
• Welcome visitors at the Accreditation Centre and guide them through administrative procedures, including badge issuance and access formalities.
• Support the registration, scanning, dispatch and archiving of documents in line with internal procedures.
• Assist with inventory management and routine checks of meeting room equipment.
• Handle photocopying tasks and monitor the proper functioning of office machines, reporting technical issues when necessary.
• Manage office supplies, including stock monitoring and replenishment.
• Offer operational support and additional assistance within the scope of responsibilities when needed.