DC Finance Admin Manager

takealot.com, South Africa's leading online retailer, is looking for a highly talented DC Finance Manager to join our team in Kwa-Zulu Natal.

We are a young, dynamic, hyper growth company looking for smart, creative, hard-working people with integrity to join us. We offer a market related, Total Remuneration Package which allows full flexibility according to your needs, a great work environment and a promise that you won’t be bored as long as you are prepared for a challenge and want to build something great.

This position reports to the: National Planning and Procurement Manager

Your responsibilities will include:

Financial reporting:

•  Prepare DC monthly income statement


•  Prepare DC month end journals to ensure all cost allocated accurately


•  Prepare cost variance analysis


•  Process all DC invoices for payment and maintain a real time overview of expenses versus budget


•  Prepare annual DC budget process and long-term planning


•  Maintain the purchase order tracking tool to control all expenses to align with approved budget


•  Prepare and present reports/dashboards on trends, issues and solutions

Planning: Workforce Management

• Prepare weekly timesheet for HOD approvals and invoicing for Temporary employment services providers


• Maintain the permanent employee schedule and accurately record overtime for payment.


• Manage and maintain the relationship with Temporary Employment Services providers.


• Hold regular meetings to align and engage all departmental managers to the approved Plan


• Maintain and update SOPs to align with current business practice


• Propose cost reduction initiatives while maintaining productivity


• Manage and escalate weekly/monthly exceptions against planned outputs and timelines

Procurement:

• Design and manage internal and external processes, standards and SLAs


• Procure all consumables in line with the agreed plans and schedules, place orders and process all documentation


• Procure packaging materials in line DC with requirements


• Manage the relationship with current suppliers and co-ordinate the purchase order processing and delivery of goods and services.


• Participate in RFP and RFQ for DC resource and service requirements

Team Management

• Manage a team of admin clerks to ensure DC finance and procurement processes run efficiently


• Manage the finance and procurement process for 2 DC’s in CPT


• Provide data driven insights and recommendations to improve workforce efficiency and quality


• Develop continuous improvement initiatives to increase efficiency, productivity and customer services.

Qualification & Experience:

• B.Comm or Btech Accounting/Cost Accounting


• Minimum 5 years relevant experience


• People management experience


• Previous experience with WMS systems such as Oracle, SAP, Logfire or similar


• High level of proficiency with MS Office packages


• Previous experience in mini project management advantageous


• Comfortable with change and excellent team player


• Comfortable with learning and adapting to new systems

Attributes Required:

• Analytical, good organiser and facilitator


• Ability to influence people, consult and facilitate


• Solutions-oriented, can-do attitude; self-motivated


• Attention to detail


• Excellent communication skills, both written and spoken


• Comfortable with complexity and adapting


• Tolerant to pressure, and a fast paced environment


• Stakeholder engagement across all levels


• Ability to respectfully and professionally challenge status quo