People Services & Workplace Experience Coordinator

About CDP:  

CDP is a global non-profit that runs the world’s only independent environmental disclosure system. As the founder of environmental reporting, we believe in transparency and the power of data to drive change. 

Partnering with leaders in enterprise, capital, policy and science, we surface the information needed to enable Earth-positive decisions. We helped more than 24,800 companies and almost 1,000 cities, states and regions disclose their environmental impacts in 2024. Financial institutions with more than a quarter of the world’s institutional assets use CDP data to help inform investment and lending decisions. 

Our team is truly global, united by our shared desire to build a world where people, planet and profit are balanced. Visit cdp.net or follow us @CDP to find out more.

About the Team:

The People Services Team are responsible for all the aspects of our team members day to day employee lifecycle from onboarding to off boarding. A team of specialists in different geos support our teams needs covering employee admin, systems, data, policy, & rewards, benefits and payroll. Focused on the overall experience of our team, they are responsible for ensuring we have clear guidance, tools and support to be effective, whether as a manager or a team member.

About this role:

This is a hybrid role that supports the People Services and Workplace Experience teams. Supporting the end-to-end employment lifecycle from onboarding to off boarding for the Brazil organisation. You will be responsible for managing day to day operations, facilities and vendor management. You will be responsible for maintaining a safe and welcoming environment.You will create a positive and engaging work environment that supports employee wellbeing, productivity and engagement.

What you will do:
• Leading the administration process of the employee lifecycle.

• Act as a Center of Excellence (COE) for people policies and processes, ensuring full compliance with Brazilian labor laws and local regulations while continuously optimizing and updating organizational guidelines.

• Handle employee inquiries and maintain positive employee relations.

• Lead and support employee relations cases,escalating complex matters when appropriate.

• Support internal and external audits,ensuring data organization and reliability.

• Take responsibility for Occupational Health and Safety routines, including the management of occupational exams and support in the renewal of technical reports.

• Act as the internal focal point for payroll activities managed by the external provider,overseeing movements, closures, and reconciliation of provisions and statutory charges (INSS, FGTS, IRRF, eSocial) to ensure full legal compliance.

• Administer benefits, including control, verification, updates, and vendor management.

• Partner with the finance team to submit information and payments, ensuring internal SLAs are met.

• Manage and audit electronic time tracking records, acting as the focal point to clarify doubts and support employees with the platform.

• Maintain accurate and up-to-date employee records within the HRIS.

• Support internal engagement initiatives with event organization.

• Managing all aspects of workplace experience. This includes – Office operations (coworking space management, equipment maintenance, office supplies procurement).

• Event planning (local activation of global internal events, summer celebrations).

• Implement local engagement initiatives.

• Regular coordination with global workplaces team.

• Procurement of IT equipment.

Actively contribute to an effective and engaged team, clear on its purpose and contribution, by:

• Ensuring you know what is expected of you, through regular 1:1’s, having clear objectives in place, and participating in open and honest performance and development conversations

• Ensuring a respectful and inclusive workplace, where team members communicate openly, share knowledge so it can be used, and respect difference

• Living the CDP Values and demonstrating the behaviours appropriate to your position

Internal stakeholders include: People Managers and Team members, Finance, IT.

External stakeholders include: Payroll provider,HRIS, benefits vendors, co working partners and occupational health and safety consultancy.

We're looking for:

• Bachelor’s degree or higher in Human Resources, Business Administration, or a related field.

• Proven experience in payroll management and solid knowledge of Brazilian labor laws (CLT).

• Experience in benefits administration and electronic time-tracking systems.

• Ability to anticipate, identify and resolve issues that may arise during engagement activities.

• Develop strong relationships with the landlord and vendors.

• Professional proficiency in Portuguese and English (written and verbal).

• Proficiency in MS Office and HRIS systems.

• Excellent cross-cultural communication skills with the ability to coordinate internal and external stakeholders.

• Practical knowledge of occupational health routines, regulatory standards, and legal programs.

• Discrete, trustworthy and able to work with confidential information.

• Positive and enthusiastic outlook even while working under pressure.

• High sense of responsibility, attention to detail, and ability to handle multiple tasks independently.

• A pro-active approach to work with a keen interest in learning and developing.

• Convenient access to São Paulo office, with an expectation of 4 days per week in office.

The Salary Banding for this role is R$64,903 - R$81,129. Final offer amount depends on multiple factors such as candidate's experience and expertise, total compensation, and market data. Holidays and benefits in accordance with local regulations.

Before you apply :

We’ll only use the information you provide to process your application. For more details on how we use your information, see our applicant’s privacy notice. By uploading your CV and covering letter, you are permitting CDP to use the information you have provided for recruitment purposes.  

How to apply: 

Please upload your CV in English via the application form. We will be reviewing applications on a rolling basis. We are looking for the successful candidate to start as soon as possible.