Admin III - SLRPSI Medical Director

Salary Range: Annual $62,867 – $84,442 / Hourly $34.542 - $46.397

Position Type: Full-time Permanent

Posting Type: This job posting is for an existing vacancy 

Hours of Work: 35 hours per week 

Closing Date: July 20 8:30AM CST

Position Summary

The Admin III – SLRPSI Medical Director provides high-level administrative and coordination support to the SLRPSI Medical Director. The SLRPSI Medical Director portfolio plays a strategic leadership role in improving health care quality, access, and equity for the communities served by SLFNHA. This position requires professionalism, excellent communication and organizational skills, and a strong ability to prioritize tasks in a dynamic multi-jurisdictional healthcare environment.

Accountability

The Admin III – SLRPSI Medical Director is directly accountable to the Director – Physician Services.

Qualifications

• Persons of First Nations ancestry will be given preference (OHRC, Part II, Special Employment)


• Post-secondary diploma in Office Administration or related field and/or an equivalent combination of education and experience as deemed acceptable by SLFNHA.


• Minimum three (3) years of experience in administrative roles, preferably in health or public sector settings and/or an equivalent combination of education and experience as deemed acceptable by SNFHA.


• Experience working with Indigenous organizations and/or communities is strongly preferred.


• Understanding of First Nations health governance or health system issues.


• Excellent verbal and written communication skills.


• Proficiency with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint, Sharepoint).


• Strong organizational and time management skills; ability to manage multiple priorities and deadlines.


• Demonstrates professionalism, discretion, and accountability.


• Self-motivated, with the ability to work independently and collaboratively.


• Knowledge and sensitivity to the history, culture, and health priorities of First Nations in the Sioux Lookout region.


• Ability to communicate in one of the First Nations dialects of the Sioux Lookout region is an asset.


• Ability to perform the requirements of the role on a regular basis

Roles & Responsibilities

• Provide direct administrative assistance to the SLRPSI Medical Director including scheduling, document preparation, and communication support.


• Manage calendars, coordinate internal and external meetings, and ensure timely follow-up on meetings and tasks.


• Prepare agendas, take minutes, and distribute materials for internal and external meetings, including health system committees and working groups.


• Support coordination of special projects and initiatives led by the SLRPSI Medical Director.


• Draft, proofread, and format internal and external correspondence, reports, briefing notes, and presentations.


• Coordinate travel arrangements and process related expense claims in compliance with SLFNHA and SLRPSI policies.


• Maintain confidentiality and professionalism in all interactions and documentation; Ensure that records, documents, correspondence and confidential files are maintained in an organized and secure manner (both electronic and paper).


• Receive and respond to internal and external inquiries; redirect requests as appropriate.


• Liaise with other administrative staff and programs to support coordination across SLRPSI, SLFNHA, First Nations communities, and external partners.


• Maintain accountability by working within program guidelines, submitting regular updates to the SLRPSI Medical Director, and supporting efficient administrative workflows.


• Other related duties as directed by the SLRPSI Medical Director or Director – Physician Services.

Working Conditions

• Prolonged sitting


• Frequent use of computer, keyboard and mouse


• Prolonged viewing of computer screens


• Must be willing to relocate to Sioux Lookout


• Must be willing and able to work flexible hours.


• Required to work days, sometimes evenings and weekends, if necessary.


• Preapproved overtime as required

We offer competitive and comprehensive employment benefits to Full-Time employees: 

• Health and dental benefits


• Competitive time off plans that increase with years of service


• Pension plan & comprehensive insurance coverage


• Fitness reimbursement program


• Professional development opportunities


• Relocation assistance