Administration Services Clerk

Venture outside the ordinary - TMX Careers

The TMX group of companies includes leading global exchanges such as the Toronto Stock Exchange, Montreal Exchange, and numerous innovative organizations enhancing capital markets.  United as a global team, we’re connecting cross-functionally, traversing industries and geographies, moving opportunity into action, advancing global economic growth, and propelling progress. Through a rich exchange of ideas, meaningful collaboration, and a nimble operating model, we're powering some of the nation's most critical systems, fueling capital formation and innovation, bringing increased opportunity to business visionaries, product ingenuity to consumers, and career exploration to our team.

Ready to be part of the action?

The Administration Services Clerk performs tasks associated with stocktaking, mailing, employee onboarding, security, maintenance of kitchens and refreshment stations as well as all other tasks described below.

This role reports to: Manager, Administrative Services

This role is 5 days/week in the office - based in Montreal, QC

Key Accountabilities:

• Greet visitors from other TMX offices and vendors arriving on site

• Actively participate in the employee hiring process such as providing security clearances, programing premises access cards and requesting elevator access cards from the building

• Process supplier invoices received by the department

• Keep and maintain inventory of office and coffee supplies

• Replenish the coffee stations, hygiene stations and copy room supplies

• Be a Health & Safety ambassador by inspecting the First Aid kits and the H&S bulletin boards, being part of the evacuation and first aider teams and monitoring access to the wellness room

• Manage access to the premises

• Process incoming and outgoing mail and packages

• Prepare rooms for meetings following requests submitted by the executive staff

• Update and maintain various data reports used by the department

• Closely work with internal and external visitors and contractors to ensure a high level of customer service

• Monitor, respond, and find solutions to incoming support tickets

• Perform any other tasks related to departmental activities

Must Have(s):

• Technical Proficiency: Strong skills in Google Workspace and standard desktop applications
  Communication: Excellent written and verbal communication skills with a high degree of interpersonal savvy.
  Organizational Skills: Proven ability to prioritize high-volume tasks under strict deadlines with minimal supervision.
  Ability to perform physical tasks (23 kg)

Nice to Have(s):

• Fluency in both French and English (written and spoken) is an asset, as this role involves regular interaction with partners and stakeholders in both languages

• Familiar with ServiceNow and CCure or other ticket and security management software

• At least six (6) months experience in a related position

Salary Range: 20/hour-23/hour CAD

Please note that the salary range included is a guideline only. The salary offered may vary based on factors, including, but not limited to, the successful candidate’s relevant knowledge, skills, and experience. 

The recruiting efforts for this role are intended to fill a vacant position.

In the market for…

Excitement - Explore emerging technology and innovation, as well as ventures and digital finance that shape the future of global markets! Experience the movement of the market while grounded in the stability of close to 200 years of success.

Connection - With site hubs in some of the world’s most multicultural cities, we leverage our size and structure to create rich connections and belonging while experiencing powerful global impact through our work.

Impact - More than a platform, we use our talents to power mission-critical systems that drive global economic advancement, innovation, and growth. As well, our employee-led Team Impact spreads social good via our giving strategy.

Wellness - From empathetic leadership to a culture of flexibility and balance, we believe wellness at work creates the maximum yield and a stronger “we”. Plus, with a cloud-first and hybrid workstyle, as well as generous time-off and leaves, we support a life well lived! 

Growth - From a growth mindset in our work, to expansion in our business, TMX is home to action-takers energized by the achievement of ambitious growth.

Ready to enrich your career with impactful work, leaders who truly care, and the flexibility and programs to help you thrive as part of #TeamTMX ? Apply now.

Please note that our company is not currently sponsoring work permit applications and the applicant must be authorized to work in the country where this position is located. 

TMX is committed to creating and sustaining a collegial work environment in which all individuals are treated with dignity and respect and one which reflects the diversity of the community in which we operate. We provide accommodations for applicants and employees who require it.