Administrative Assistant

Clifton, an award-winning engineering and environmental consultancy, that opened its doors in 1978. The goal was simple: provide innovative and pragmatic solutions to help our clients build our communities. Forty years later, we are now one of the largest and most respected independent engineering firms in Western Canada. Clifton is continuing to grow and develop new markets. 

At Clifton, you become part of a professional community that thrives on the contributions of junior and seasoned team members alike. Seasoned experts invest heavily in junior members, mentoring them in both the technical and non-technical aspects of their role, helping them to advance their careers. Our new team members bring fresh ideas and contribute to the multiple perspectives from which we view challenges. This promotes the innovation and agility that keeps us thriving.  

We value our people and encourage work-life harmony. We offer a compensation package with a competitive salary, a pension plan, health benefits, and one of the most comprehensive employee assistance programs in the industry. 

Clifton is currently searching for an Administrative Assistant to join our Edmonton office. In this office-based role, you will provide professional and efficient administrative support to the local office and be a valued member of Clifton’s Administrative Team, corporately. Reporting to the Administrative Team Lead, you will handle a variety of administrative tasks, play a key role in ensuring the office runs smoothly, and contribute to a positive and welcoming work environment. This position is perfect for a proactive, task-oriented individual who is eager to contribute to our team’s success and be part of a company that values growth and continuous improvement.

Key Responsibilities 

• Serving as the main point of contact for the office, greeting employees and visitors positively and professionally, answering and routing calls, and managing incoming and outgoing mail and couriers. 


• Providing detailed and accurate administrative support, including data entry, document preparation, report compilation, and correspondence as needed.


• Managing office supplies, including coffee and stationary, by monitoring inventory, placing orders as needed, and ensuring reception and common areas (e.g., copy room, kitchen, boardroom) remain organized and well-stocked.


• Maintaining an efficient and effective digital filing system in line with Clifton’s Quality Management System (QMS).


• Booking meeting rooms, coordinating corporate and social club events, arranging catering, and handling travel and accommodation requests as required.


• Overseeing employee onboarding and offboarding logistics, including workstation setup, paperwork coordination, office orientation, and serving as a resource for new hires.


• Collaborating with the Administrative Team and project managers to coordinate resources and support project delivery.


• Performing other duties as assigned.

Required Qualifications and Experience

• High school diploma or equivalent (GED) required; a certificate or diploma in business or administration is an asset.


• Minimum of one (1) year of administrative experience in a professional office environment.


• Experience managing office operations, including reception, supply management, and meeting coordination.


• Ability to handle confidential information with discretion and professionalism.


• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with Zoom is an asset.


• Exceptional written and verbal communication skills, coupled with strong interpersonal abilities and a customer-focused approach.


• Strong organizational and time management skills, with a keen attention to detail and the ability to prioritize multiple tasks while meeting deadlines and maintaining a healthy work-life balance.


• Results oriented, with the ability to take initiative, work independently, and collaborate as part of a team.


• Ability to conduct oneself in a professional and ethical manner.


• Continued attention to safety and safe work environments, with a strong workplace safety  

The Clifton Difference

We believe that our employees are the cornerstone of our success and the heartbeat of our operations. United by our core values, we're not just offering a job; we're offering an opportunity to be part of a diverse and technically excellent team that values professional growth and personal well-being. Here’s why you’ll love being part of our team:

• Competitive Compensation: We believe in rewarding our employees for their hard work with a fair compensation package that is competitive within the industry.


• Inclusive Benefits: We provide a robust selection of benefits, covering health, dental, life, disability, and an Employee and Family Assistance Program to protect you and your family’s well-being and provide support when you need it most.


• Future-Focused Savings: Benefit from our defined pension plan with a 5% employer match and take advantage of our voluntary RRSP, RESP, and TFSA options to help you secure your financial future.


• Investing in Our People: The integrity of our profession and the quality of our work depend on the quality of our people. So, we invest heavily in our people’s growth at every career stage. From tuition reimbursement to mentorship programs, we champion your professional development by providing you with the guidance and resources to navigate your career path successfully.


• Work-life Balance: We offer flexible and hybrid work options, for many of our roles, empowering you with the flexibility to balance work with your lifestyle.


• Social Events & Team Building: Whether it's local office gatherings, company-wide celebrations, or client-focused events, we are all about bringing people together and creating a vibrant workplace where fun and professional life intersect.

Apply

Please apply with your resume to [email protected]. All applicants must be legally eligible to work for Clifton in Canada.

Clifton is dedicated to being an equal opportunity employer, fostering a respectful and inclusive workplace that celebrates diversity. Our goal is to build teams that mirror the richness of the communities we serve, valuing the diverse perspective and unique contributions of everyone; therefore, we warmly welcome applications from women, Indigenous peoples, and other historically underrepresented groups and encourage you to let us know if you require accommodation through the interview process.

We would like to thank all applicants for their interest; however, only those selected for an interview will be contacted. You will be evaluated on the relative degree to which you meet the knowledge, skills, and abilities related to the position assignment.

Join us and be part of the Clifton Difference.