Administrative Assistant / Adjoint(e) administratif(ve)

Responsibilities

• Assist the Administrative  team in performing their day-to-day tasks while ensuring deadlines and timelines are met. These tasks may include, but are not limited to:
  
  
  
  • Coordinating and scheduling internal and external meetings, appointments, and events;
  
  
  • Supporting Partners in managing and coordinating their calendars;
  
  
  • Assisting in the preparation of presentations, reports, correspondence, and various documents while adhering to established quality standards;
  
  
  • Coordinating travel arrangements and reservations;
  
  
  • Preparing expense reports.
  
  
  
  


• Support Administrative Assistants in monitoring project timelines and updating administrative information related to client engagements.


• Provide administrative support for billing processes, work-in-progress tracking, and accounts receivable follow-up.


• Contribute to the logistical coordination of client engagements with clients, team members, and other stakeholders.


• Maintain up-to-date records, databases, administrative systems, and reference documents.


• Develop a strong understanding of MNP’s services, businesses, and industry through experiential learning and client interactions.

Skills and Experience

• Diploma in Office Administration, Vocational Secretarial Studies, or a related administrative field.


• Experience in a professional services firm is considered an asset.


• Strong client service orientation with the ability to interact effectively with both internal and external clients.


• Proficiency with the Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.


• Knowledge of artificial intelligence tools is considered an asset.


• Bilingualism in French and English, both written and spoken, due to frequent collaboration with English-speaking teams and clients across Canada.


• Ability to work under tight deadlines and effectively manage competing priorities.


• Strong interpersonal skills with a demonstrated ability to build positive relationships and work collaboratively within a team environment.


• Demonstrated discretion, sound judgment, and initiative.