Administrative Assistant, for COWI in North America

Administrative Assistant

Toronto

Part time (16 hrs per week) - This is an in-person position; remote work is not available

Schedule: Flexible, to be coordinated with office manager

Onsite

Do you want to join a global engineering consulting company, creating value for customers, people, and societies worldwide? Are you someone with good organizational skills and a predisposition to take immediate action, monitor follow-up, and ensure closure on a wide variety of tasks? Can you represent the office in a professional manner dealing with senior internal/external clients regularly? Then join us and we can be great together!

Turn challenges into sustainable solutions

We are looking for an Administrative Assistant to join our Canadian team. Your primary task will be to assist with the day-to-day administrative aspects of running the office and will enjoy working in a fast-paced team environment. Together with customers, partners, and colleagues, we create sustainable solutions that help people and communities thrive. We do that by co-creating sustainable and beautiful solutions that improve the quality of life for people today and many generations ahead.

Your key responsibilities will be to:

• Provide administrative support like filing, typing, preparing reports, and circulating office mail, and perform receptionist services such as answering and routing telephone calls and greeting visitors
• Manage office supplies and invoicing
• Serve as the first point of contact for questions and information on onboarding, IT, health and safety, etc., and direct questions to appropriate sources
• Assist peers and departmental team members with overflow, special projects, and day-to-day tasks, and maintain a system to track items requiring follow-up and follow-through
• Exercise independent judgment, escalating serious or unique situations to higher levels
• Assist with additional office responsibilities, i.e. special office projects, social functions, etc., and assist in other administrative matters as required

Your skills. Our team. Together we design the future

The first step to growth in this role is that you are eager to collaborate with the people around you, whether they are colleagues, partners, or customers. Developing ties with others is something you do by acting respectfully and delivering on your promises. And you never get set in your ways but keep exploring new insights and ways to improve.

On top of that, you will:

• Previous experience in an administrative or office support role preferred
• Effective communication and interpersonal skills
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Ability to handle confidential information with integrity
• Well-developed organizational capabilities paired with effective handling of several tasks at once
• Attention to detail and a proactive approach to tasks
• Exhibit the ability to perform effectively during periods with stringent time schedules
• Be able to interact effectively with all levels of management within the organization
• Demonstrate a solid commitment to workplace professionalism and ethical conduct

A place to work and so much more

At COWI, we work together with our customers to shape a sustainable and liveable world. We do it by applying our knowledge and curiosity – and sometimes even our courage – to create the solutions the world needs today to enable a better tomorrow. We support our customers’ transition towards increased sustainability. We strive to lead by example by embedding environmental management, social responsibility, and good governance into our business practices and the options we provide to our customers.

We value differences and development and cultivate an environment of belonging and having fun. Because that is what brings out the best in you, at work and at home.

With offices primarily located in the Nordic region, the UK, North America and India, we are currently more than 7,500 people who bring their expertise in engineering, architecture, energy and environment into play.

Base compensation: $42,400 to $66,000 for Toronto location only. Actual compensation is subject to variations due to education, experience, skill set and/or location

Got more questions?

Get to know us even better at our website, www.cowi.com, where you can learn more about our projects, our strategy, what we want to achieve and what life is like at COWI.

Equal opportunity employer

COWI provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, colour, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, COWI complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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