Commercial Property Administrator (8-Months Term)

Accountability

Contract Administration

• Monitors rental arrears, prepares notifications, demand, and default notices, and follows up with tenants to ensure timely payment of the monthly rent is received.
• Responsible for tenant setups in Yardi software.
• Monitor the collection process to ensure all rents are collected on time.
• Provides first-level contact with customers who are behind in rent and escalates as necessary to the Director.
• Prepares new and renewal lease agreements using the company template

Customer Support

• Responsible for functions related to the upkeep of electronic files and documentation related to tenants and properties.
• Prepare, distribute, and manage various correspondence to tenants including building memos, and other communication as necessary.
• Prepares and processes contracts and work orders for services related to property management such as snow removal, landscaping, building maintenance, utilities, and parking.
• Prepares various monthly reports as required.
• Follows up on work requests to ensure progress/completion while determining whether costs are a building or tenant expense.
• Sustain tenant satisfaction with timely and professional communication.
• Access control system. Issues and manages proper access allocation to Edison employees, commercial tenants, and third-party contractors.
• Tracks critical timelines such as insurance certificates for vendors and tenants, annual payments, budgets, CAM reconciliations, and financial statements.
• Administration of commercial monthly parkers, rent collection, parking pass assignments, and parking validation

Reporting and Accounting Functions

• Assists with accounts payable, receivables, general ledgers, and invoice coding.
• Generates, administers, and manages invoices and purchase orders as required.
• Assists in annual budget preparation and delivery of year-end operating costs reconciliation to tenants.
• Assists the Director as required.