Document Controls Manager

Document Controls Manager 

Calgary, AB

At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP. 

Are you ready to design your future?

Be our next Document Controls Manager!

Your work environment at EXP

EXP is currently searching for a Document Controls Manager who will be responsible for leading and managing a team, interacting with internal and external stakeholders on a broad range of projects, including but not limited to Small/Mid/Large Program Management, Design Build, EPC or EPCM projects within Transportation, Infrastructure and vertical Construction  business sectors. The successful candidate must also be highly detail-oriented and organized with excellent analytic and problem-solving abilities A successful candidate will demonstrate independence and self-motivation in executing daily job duties, with minimal direction and oversight.

What a day at EXP has in store for you

• Performs standard administrative functions.
• Cross train and support other support function positions as requested.
• Covers other support function positions as requested.
• Coordinates the printing and distribution process for engineering drawings and documents.
• Performs basic system maintenance and access requests.
• Develops and distributes meeting minutes and correspondence
• Maintain a computer database of all filed documentation that ensures fast retrieval of documents.
• Organize and set up new projects with approved directories with appropriate security levels.
• Work with Project Managers to structure document and submittal logs with the proper reviewers/approvers and due dates.
• Monitor and follow up on past due document and submittal deliverables.
• Mentor and train new staff and project team members on systems and processes as requested.
• Assist Procurement department with setup of bid packages within the document control system.
• Update user and vendor directories.
• Setup and support meeting minutes and reports.
• Create scheduled and ad-hoc reports as needed.

What your experience looks like

• 7+ years of experience in project controls within infrastructure, construction, or related sectors.
• Software knowledge: Procore, Adobe Pro, Excel, Word, PowerPoint, SharePoint.
• Quality control of own work.
• Ability to establish and maintain effective working relationships.
• Ability to perform assigned responsibilities with minimal to moderate supervision.
• Ability to prioritize, organize and perform multiple work assignments simultaneously.