Equipment Coordinator

Are you highly organized with a talent for keeping operations running smoothly? As an Equipment Coordinator, you will support the management of the company's equipment and vehicle fleet by coordinating maintenance and repairs, dispatching technicians, tracking inventory, and ensuring equipment is available to meet project needs. You will also play a key role in equipment utilization and cost management by reconciling monthly equipment and vehicle charges to projects. This is an excellent opportunity to contribute to the success of critical construction operations while developing expertise in fleet and equipment management.

• Coordinates and maintains equipment documentation and records for assigned projects or Division, including serial numbers, VIN, models, title, insurance, rental and usage rates.
• Coordinates and codes usage reports and invoices to ensure on-time payment with equipment rentals and project costs.
• Supports accounting team with invoice reconciliation for month-end and annual
• Processes Bill of Sale documents, at the direction of
• Coordinates and tracks all equipment and vehicle licensing, inspections, maintenance and repairs to assigned projects or Division. Establish and maintain equipment records and equipment data base for all regions within JD Edwards
• Initiates and monitors fuel card program for company vehicle and employee allowance program. Submits reporting to HR and payroll within prescribed timeline to ensure accurate employee fuel taxation in alignment of the company policy and agency regulations.
• Manages Toll Roads account and code report for approved users.
• Submits weekly Mechanic’s timesheets to payroll.
• Maintains knowledge of Company’s values and strategic
• Support published corporate
• Perform additional assignments per management’s direction.

• Associate’s Degree in Construction Management, Diesel/Automotive Technology, Heavy Equipment Technology, Mechanical Engineering Technology preferred.
• 2+ years of experience with construction equipment planning, scheduling, basic budgeting, basic accounting practices required.
• Experience with Oracle JD Edwards ERP Systems, DAS and Bottomline TAP preferred.
• Proficiency in Microsoft Office Suite (PowerPoint, Excel, etc.) preferred.

Some of the benefits you may be eligible for as an employee are:

• Comprehensive compensation package and paid time off program
• Industry leading 401(k)/RRSP
• Medical/Extended Health Care, Dental, Vision and/or Provincial Medical
• Wellness benefits & Employee Assistance Program
• Tuition Reimbursement Program

We are an EEO/ADA/Veterans employer.