Facilities Planner

Job Category

Job Profile

Job Title

Department

Compensation Range

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. 

Job Summary
The Facilities Planner works in collaboration with Senior Facilities Planners and is responsible for performing space programming and planning activities, including documentation, analysis, and recommendation, for the University s academic and support facilities. Works with space allocation standards to plan and/or work on layouts and functional programs.

Organizational Status
Reports to the Director, Facilities Planning. Works collaboratively with Senior Facilities Planners. Liaises with campus departments and users.

Work Performed
Responsible for the development of conceptual and schematic plans for various faculties, departments and administrative groups in response to requests from the departments, and as assigned by the Director.

Works with Senior Facilities Planners to develop master plans, master programmes, functional programmes and schematic layouts (including function, equipment and fittings) for planning purposes.

Responsible for planning management of department and faculty expansions. as well as new facilities, in accordance with master plan commitments campus wide. Makes recommendations to clients regarding space utilization.

Interviews representatives of UBC departments, identifies requirements, summarizes information into functional and programmatic information; writes planning reports on same. Presents options with recommendations to departments; manages process of identifying best solution for client within University parameters and guidelines.

Applies space allocation standards, using institutional planning experience and knowledge of building codes and construction practices, in order to test planning assumptions for relocation or new projects for various groups on campus.

Formulates and recommends move options for campus constituents affected by major renovations or new construction.

Audits departmental space, inventories equipment, furnishings and functions carried out within, through ongoing site visits.

Performs other related duties as required.

Consequence of Error/Judgement
Error in judgment and planning can cause delay to the planning/construction process, missed target dates for new occupants and result in faculty unable to teach/carry out research as required. Error in application of programming standards can result in misuse of space, departments being unnecessarily inconvenienced or under/over supplied, undermining of the University space planning process.

Supervision Received
This position performs responsibilities under the general direction of the Director, Facilities Planning.

Supervision Given
May help manage vendors and consultants involved in planning or programming.

Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of five years of related experience or the equivalent combination of education and experience.

- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Undergraduate degree in a relevant discipline such as  architecture, interior design, or planning. Minimum of five years’ related experience or the equivalent combination of education and experience.

Preferred Qualifications

• Experience in interior space planning, programming, layout, design, and with the ability to assess user needs, apply creative planning solutions, and resolve complex space utilization challenges. Working knowledge of systems furniture an asset.
• Strong knowledge of building design principles, architectural drafting methods, and applicable building and fire codes, and regulations, with the ability to interpret and apply these standards effectively.
• Proficiency in computer-aided drafting and space planning software, including AutoCAD, with technical skills in drafting, graphics, three-dimensional modeling, presentation boards, and the preparation of design specifications and related materials.
• Experience with signage and wayfinding planning and design, including the development of clear, functional, and user-focused navigation systems that enhance accessibility, circulation, and the overall user experience within built environments.
• Construction experience, or in-depth knowledge of construction practices preferred.
• Experience in post-secondary facilities planning preferred.
• Demonstrated ability to gather, organize, assess, and maintain information, records, reports, correspondence, and reference materials related to planning and design projects.
• Excellent verbal and written communication skills, including the ability to present information clearly to groups and work effectively within a collaborative team environment.
• Intermediate proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Strong interpersonal, listening, negotiation, and presentation skills with experience collaborating with diverse internal and external clients, consultants, and stakeholders to establish and maintain effective working relationships.
• Highly developed organizational, decision-making, judgement, and multi-tasking abilities,