Health & Safety Administrator (Temp)

Compensation Statement 

In accordance with applicable legislation, the expected compensation includes base salary and potential bonus opportunity. Your individual pay will reflect your skills and experience while remaining competitive within the local market.

• Minimum 2 yeas of experience in office administration role.
• Diploma or Certificate in Office Administration, Business Administration, Occupational Health & Safety, or a related field. 
• Training in document control, records management, or compliance administration. 
• Strong verbal and written communication skills. 
• Ability to interact professionally with employees, contractors, supervisors, and management.
• Advanced proficiency with Microsoft Office Suite, particularly Excel, Word, Outlook, and PowerPoint. 
• Experience working with databases, reporting tools, and document management systems.

Reporting to the Superintendent, Health & Safety Construction, the Health & Safety Administrator provides administrative and operational support to the Canadian Health & Safety team throughout all phases of construction projects. The incumbent is responsible for maintaining Health & Safety records, coordinating documentation, supporting compliance and reporting processes, tracking corrective actions, and assisting with the administration of Health & Safety programs and systems. 

Responsibilities\: 

• Provide administrative support to the Health & Safety team across multiple construction projects. 
• Maintain Health & Safety files, records, procedures, forms, and documentation. 
• Assist with the preparation, review, and distribution of Health & Safety communications and materials. 
• Ensure Health & Safety documentation is current, complete, and filed according to company standards. 
• Compile and maintain Health & Safety statistics, reports, and key performance indicators (KPIs). 
• Track safety observations, incident data,  and compliance activities. 
• Prepare recurring and ad hoc reports for management and project teams. 
• Support compliance activities by maintaining regulatory records and ensuring required documentation is available. 
• Assist with internal and external audit preparation. 
• Maintain data within Health & Safety management systems, including the Risk Management and Monitoring System (RMMS).
• Monitor the status of assigned actions and follow up with stakeholders regarding outstanding items. 
• Generate reports and dashboards from Health & Safety databases and systems. 
• Maintain employee and contractor training records. 
• Support onboarding processes by ensuring required Health & Safety documentation and training records are completed. 
• Act as a point of contact for Health & Safety administrative inquiries. 
• Schedule meetings, prepare agendas, record meeting minutes, and distribute action items. 
• Liaise with project teams to obtain required information and documentation. 
• Support initiatives aimed at improving Health & Safety administrative processes and reporting systems. 
• Identify opportunities to streamline documentation, reporting, and record management practices. 
• Contribute to the standardization of Health & Safety administrative processes across projects.

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