Job ID #31899: Roadway Maintenance Inventory Clerk

Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason

• Job ID #31899: Roadway Maintenance Inventory Clerk


• Union: CUPE Local 5167


• Job Description ID #: 7589


• Close date: Interested applicants please submit your application online at www.hamilton.ca/city-council/jobs-city by 4:00 p.m. on May 6, 2026.


• Vacancy type: This posting is for an existing vacancy


• Internal applicants should apply with your work e-mail address. External applicants are considered only after the internal posting process has been completed. Only applicants chosen for an interview will be contacted.
  

SUMMARY OF DUTIES

Reporting to the Supervisor, Inventory Management and operationally supporting an onsite Superintendent, performs duties associated with the programs and services provided by the Transportation division, such as: cycle counts, year-end counts, facilitates orders, stocking tools, confirmation of receipt of goods and support to the workplace to facilitate the efficient operations of the division.

GENERAL DUTIES

Using an Inventory Management System, maintains accurate records of small equipment purchases, maintenance schedule and quantities on hand. Also maintains a manual record of small tool purchases, transfers, inventory at Roadway Maintenance Yards and disposal.

Conducts cycle counts, year-end counts, and audits the warehouse to ensure accuracy of inventory. Updates and audits daily and for year-end inventory and generates various reports such as equipment/ tools lists, usage, transaction reports and cost reports.

Orders, receives, records, and stocks tools and equipment required by the Roadway Maintenance team to ensure continuous, efficient and effective uninterrupted services. Liaise with all levels of management, Supervisor, Elected Officials, other departments, outside agencies and contractors/vendors by telephone, in person, email and fax on behalf of Inventory Roadway Maintenance section.

Input, verify and retrieve work orders and data using Inventory Management system, including preventative maintenance checks, replacement parts and repair costs. Generate and analyze reports to ensure quality and accuracy of information entered.

Regular follows up on outstanding orders, delivery schedules and related issues. Confirms receipt of goods and services, matches shipping documents and updates Inventory Management system to reflect the updated information. Respond to order queries in timely manner.

Communicates with other members of Business Initiatives and Roadway Maintenance team to ensure accuracy in inventory management and process compliance. Maintains accurate records and relevant filing system.

Participates in identifying and disposing of obsolete stock. Responds to Roadway customer enquiries by receiving, evaluating and prioritizing nature of enquiry and entering into computerized System on an as required basis.

Frequent visits to the Roadway Maintenance yards to pick up and deliver orders as required. Participate in Kaizens and other inventory related tasks.

Resolves ongoing competing issues when dealing with internal or external customers, visitors at front counter, staff and supervisors on an as required basis. Must be able to work in inclement weather.

Operates equipment and vehicles such as forklift/tow motor, and pickup truck. Preference will be given to candidates with experience.

Works in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to occupational Health and Safety.

Perform other duties as assigned which are directly related to the major responsibilities of the job.

QUALIFICATIONS

1. Demonstrated knowledge of the duties described above with preference for candidates with demonstrated knowledge of accounting and business practices in inventory management preferably obtained though Community College Business Diploma.


2. Proven experience and knowledge in the use and operation of Inventory Management System Software preferred.


3. Experience with parts and materials inventory management is a must.


4. Certificate in Lift Truck Operators Safety Training and a certificate in Handling/Transportation of Dangerous Goods an asset.


5. Knowledge and understanding of WHMIS legislation would be an asset.


6. Must be capable of lifting objects weighing up to 50 pounds several times a day.


7. Must pass a Functional Abilities Test.


8. Must have a valid class G Driver’s License.

Disclaimer:

Be advised that Human Resources frequently audits resumes of internal/external applicants to ensure/validate information provided is consistent and trustworthy. Falsification of information provided at any time throughout the recruitment process may be grounds for disqualification, and for internal applicants, subject to discipline up to and including termination.

Terms:

The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship.  If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements.