Job ID #32061: Financial Assistant I

Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason

• Job ID #32061: Financial Assistant I


• Union: CUPE Local 5167


• Job Description ID #: A7285


• Close date: Interested applicants please submit your application online at www.hamilton.ca/city-council/jobs-city by 4:00 p.m. on Wednesday July 8th, 2026.


• Duration: 6 months


• Vacancy type: This posting is for an existing vacancy 


• Internal applicants should apply with your work e-mail address. External applicants are considered only after the internal posting process has been completed. Only applicants chosen for an interview will be contacted.
  

SUMMARY OF DUTIES

Reporting to the Manager of Finance, this position performs a variety of accounting, budget and reporting functions related to the portfolio assigned.

GENERAL DUTIES

Maintain, examine, analyze, reconcile and assist with reports on current operating, capital, reserve and balance sheet accounts by:

• Input and retrieve financial data in a computerized accounting system; including preparing journals, inputting data, balancing, initiating and processing computerized general ledger transactions;


• Ensure Service contracts are reviewed and input in the financial system;


• Review capital contract tender related purchase requisitions and vendor invoices to ensure appropriate expenditures and approvals; Creation of the Purchase Order for Capital Works and special projects on receiving documentation.


• Maintain and co-ordinate contract payments; Assist in the preparation and co-ordination of monthly expenditure/revenue budget exception variance analysis and reports;


• Assist in the year-end process by monitoring and analyzing accounts and by assisting in year-end budget variance reporting;


• Prepare monthly complement reports for management review;


• Support client groups in their preparation, development, monitoring and forecasting of current and capital budgets by gathering revenue, expense and other budget related data; and by


• Process credit card/direct payment transactions for the portfolio including receiving and processing cash and cheque deposits.


• Process appliance orders and update pricing list.

Reconcile accounts and monitor accounts for errors; prepare and enter correcting journals.

Develop and edit computerized budget spreadsheet and other financial and statistical reports for client groups, other agencies and government using data from a variety of database applications.

Recommend the development of ad hoc reports in a variety of business applications such as Arcori, Northgate, FMW to enhance decision making and reporting.

Review and understand relevant Federal, Provincial, Municipal funding agreements and guidelines and outside agency contracts. Complete required agency and government reports and claims.

Receive and answer inquiries from staff, the public, other City departments and government agencies as required.

Assist in orientation and training/instruction of new F&A staff members as required.

Develop and maintain job related policies and procedures in conjunction with the Manager of Finance, for review and approval.

Compose correspondence for other City departments, internal staff and outside agencies as required.

Participate in special projects as required.

Provide support to the Chief Financial Officer as required.

Work in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to Occupational Health and Safety.

Perform other duties as assigned which are directly related to the major responsibilities of the job.

QUALIFICATIONS

1. Demonstrated knowledge of accounting, budget and related financial reporting requirements typically acquired by the completion of a business and/or accounting Community College diploma or equivalent specialized related business/accounting courses up to two academic years and/or a combination of equivalent education and related work experience.

2. Progressive accounting experience sufficient to acquire competency in analysis and understanding of financial statements and reports.

3. Strong verbal and written communication skills with the ability to effectively interact with diverse audiences, including staff, management, government agencies, and external stakeholders.

4. Must have excellent analytical, organizational, problem-solving, and time-management skills, with strong attention to detail and accuracy.

5. Must have a detailed and advanced knowledge of and experience with Excel, sufficient to develop and analyze complex financial reports using Excel functionality such as formulas and linking.

6. Demonstrated knowledge and experience with PeopleSoft/Northgate would be an asset.

7. Knowledge of the Housing Services Act and preparation of Annual Reconciliation Reports for Housing would be an asset.

SALARY: Salary Grade J

HOURS: 35 per week

THE INCUMBENT SHALL COMPLY WITH ALL HEALTH AND SAFETY POLICIES AND PRACTICES FOR THIS POSITION AND THE WORKPLACE.

Disclaimer:

Be advised that Human Resources frequently audits resumes of internal/external applicants to ensure/validate information provided is consistent and trustworthy. Falsification of information provided at any time throughout the recruitment process may be grounds for disqualification, and for internal applicants, subject to discipline up to and including termination.

Terms:

The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship.  If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements.