Legal Administrative Assistant - Financial Services

Your Next Opportunity

Would you like to be a part of Canada’s leading and progressive Business Law firm?

McMillan has an exciting opportunity as a Legal Administrative Assistant in our Calgary Financial Services Group.  As a member of the team, you will play a key role in managing legal and administrative aspects of the practice of a team of successful legal professionals. This position is being posted to fill an existing vacancy.

Please note that this role offers a hybrid workweek. Each week will combine both working at home for a few days and working in the Calgary office for the balance. Your hybrid schedule will start once you join McMillan!

What You’ll Do

• Act as a go-to person for your team who will depend on your guidance and support to keep them organized.


• Prepare documents and draft correspondence


• Organize and maintain documents within the document management system


• Open new client matters and manage related administrative processes


• Manage calendars and coordinate meetings


• Leverage technology to service clients in an efficient and effective manner


• Assist with closing transactions, preparing closing books and coordinating funds


• Draft and revise large documents and agreements


• Prepare execution copies and stand-alone signature pages, compare documents, and compile fully executed copies of agreements


• Download documents from data rooms and save them to the document management system.

What You Bring

• Your history includes a Legal Administrative Assistant certificate and a minimum of 1-3 years of law firm experience.


• Financial Services or transaction based related experience is an asset.


• Strong administrative, organizational and interpersonal skills.


• You are detail-oriented and are able to effectively meet deadlines, work well in a team-setting and independently, and provide an exceptional level of client service.


• Embrace evolving technology and have strong skills in Microsoft Word, Excel and PowerPoint.


• Prior experience with Desksite, Intapp, and 3E or similar document management, file opening and accounting software is an asset.

McMillan Offers You

Growth

Mentorship and Support

Training as Software Evolves

Commensurate Compensation and Benefits Package

Fun Work Environment

Continuous Learning & Development

Salary range: $55,000 - $65,000 annually 

McMillan = You

At the heart of our commitment to being a first-mover on important issues, McMillan believes that equity, diversity and inclusion are catalysts for success. By embracing our differences, we create an inclusive culture that enriches our collective knowledge, broadens our perspectives, and propels us forward. We are dedicated to fostering an environment where everyone feels empowered to bring their whole selves to work, knowing it is through our individual experiences that we can all come together to truly make a positive impact in our firm, for our clients, within our communities, and beyond.

At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services.

We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey!

Need another reason to consider McMillan? Let’s work together to help you achieve your professional goals and career development.

 Let’s get started

If this position is you, and you reside in or around the Calgary area, we look forward to hearing from you. We like cover letters too so don’t forget to include one along with your resume when you click on the Apply Now button.

At McMillan, we embrace innovation and make strategic and thoughtful use of technology, including artificial intelligence (AI). However, our recruitment process remains deeply human-centric. We do not use AI to screen resumes or select candidates. Every application is carefully reviewed by a member of our recruitment team, and hiring decisions are made through collaborative evaluation and interviews.

McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at 1.888.662.4624 to submit your accommodation request.

McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives and experiences of individuals at all levels of the firm. This enables us to provide innovative client service, contribute fully to our communities and advance our firm’s values.