Office Supervisor

POSITION: Office Supervisor

JOB TYPE: Full Time

LOCATION: Grande Prairie, Alberta

SALARY/WAGE: Starting at $30.00/Hour

JOB SUMMARY:
The Agency is assisting Spring Fresh Mat & Linen Rentals Ltd. in their recruitment of an Office Supervisor.

This small, locally owned and operated business is known for their supportive culture and dedication to great customer service for 45 years. They are seeking a highly organized and personable Office Supervisor to be the backbone of their business. This individual will ensure the smooth operation of the office by managing day-to-day activities across HR, payroll, accounting, safety, and general administration.

RESPONSIBILITIES:

• Manage daily office operations and provide direct supervision to all office staff
• Serve as the primary contact for all office staff and vendors
• Oversee payroll processing and coordinate with external payroll providers
• Assist with invoicing, billing, and support accounts receivable, and payable teams
• Conduct account reconciliations
• Assist in the annual budgeting process and year-end financial procedures
• Maintain proficiency in QuickBooks, MS Word, Excel, and Outlook
• Update and manage employee records
• Facilitate recruiting, hiring, onboarding, and offboarding
• Coordinate employee benefits and administrative processes
• Monitor employee attendance, vacation, and time tracking
• Support employee relations and foster a respectful workplace
• Revise and implement office policies and procedures
• Support leadership with administrative tasks and special projects
• Oversee office equipment and service contracts
• Maintain compliance with safety procedures and reporting protocol
• Ensure safety policies, training, and documentation are current
• Coordinate with external safety consultants
• Document and report workplace incidents
• Maintain basic IT systems, software, and updates

REQUIREMENTS:

• 3+ years of experience in a similar or related role with specific experience in HR and Payroll
• Proficient in QuickBooks and Microsoft Office Suite
• Strong understanding of HR and safety compliance
• Excellent organizational, communication, and leadership abilities
• Ability to manage multiple tasks and adapt to changing priorities
• Experience working in a small or family-run business would be considered an asset
• Familiarity with digital reporting systems and employee management tools

BENEFITS:

• Competitive Wages
• Health Benefits
• Positive and respectful workplace culture

JOB POSTING INFORMATION:

Submit your resume and cover letter to The Agency at [email protected]. Any questions can be directed to Courtney at (780)833-1112.

At The Agency, we prioritize your privacy and confidentiality. All applications will be kept strictly confidential until we obtain your permission to share your information with the employer or organization you are applying to. Your trust is important to us, and we are committed to maintaining your confidentiality throughout the recruitment process.

Additionally, we thank all applicants for their interest; however, only those individuals selected for an interview will be contacted. We are committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified individuals. We celebrate equity, diversity, and inclusion and are committed to building a diverse team that will make a positive contribution to the communities where we live and work.