Proposal Coordinator

The Proposal Coordinator will be responsible to conduct and track online bid searches to identify opportunities for Request for Proposal (RFP), Request for Tender (RFT) etc., that align with our lines of businesses. Downloading documents and analyzing procurement documents, and preparing executive summaries for management review. Assist with the development of proposal content, coordinate with District Managers/Sales/Operations to solicit content, compile complete proposals, and manage the proposal submission process. Supporting surety requests for submissions as well as after award documentation assistance. Tracking of active submissions, and pending submissions.

Key Responsibilities:

- Meet deadlines for questions, responses, and submissions as well as contract execution deadlines
- Maintain a standard reporting system of what RFP’s are due with pertinent information
- Assist with clarification questions between clients and GFL
- Follow-up with management or key contacts for proposal responses
- Work with Corporate, Group and Division management, sales managers, sales representatives and, operations to gather information for proposal responses
- Request Certificates of Insurance (COI) and Workers Safety Insurance Board (WSIB)
- Assist with upkeep of internal documentation including, but not limited to policies, procedures, COI, and WSIB
- Maintain document templates

Knowledge, Skills, Abilities and Competencies:

- Post-secondary education in business or related field is preferred
- experience in the waste industry
- Able to prioritize work
- Strong written and verbal communication skills
- Independent worker/self-starter as well as working as a team
- Capable of working under stressful circumstances, where demands and deadlines shift frequently
- Well-developed organization and time management skills
- Proficiency in MS Word, Excel, and PDF formats
- Valid driver’s license

#GFLTalent

We thank you for your interest. Only those selected for an interview will be contacted.

GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, please contact [email protected]

Please note that GFL does not provide visa sponsorship for this position. Valid work authorization in the country where the job is located is required. Successful candidates will be required to provide valid documentation confirming their eligibility to work in the country where the job is located prior to their start date.

This hiring process may utilize machine-based systems to assist in screening and assessing applicants. Final selection decisions are made by our recruitment team.