This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Proposals Operations Associate based in Canada.
This role sits at the core of a fast-paced sales operations environment, ensuring that inbound proposal requests are managed efficiently, accurately, and on time. You will coordinate cross-functional input across sales, legal, finance, and subject matter experts to support high-quality responses to complex RFx processes. The position requires strong organization and the ability to manage multiple parallel workflows without losing momentum or detail. You will act as a central operational hub, ensuring stakeholders stay aligned, informed, and unblocked throughout the proposal lifecycle. The environment is dynamic and deadline-driven, requiring adaptability and clear communication under pressure. This is an opportunity to play a key role in enabling enterprise sales success by improving the speed and quality of proposal execution. The role is ideal for someone who thrives in structured chaos and enjoys bringing order to complex processes.
Accountabilities:
In this role, you will manage end-to-end proposal operations, ensuring RFx requests are properly triaged, coordinated, and delivered with accuracy and speed.
- Serve as the primary intake and coordination point for RFx requests including RFPs, RFIs, RFQs, and security questionnaires
- Assess incoming requests against qualification criteria, deadlines, and resource requirements, and route them appropriately
- Coordinate contributions from sales, legal, finance, and subject matter experts to ensure timely completion of proposals
- Draft, edit, and assemble proposal content while ensuring consistency, accuracy, and compliance with requirements
- Manage version control, approvals, and submission workflows through to final delivery
- Support and guide RFx contributors and contractors, helping resolve blockers and maintain quality standards
- Maintain and update content libraries and proposal repositories following internal documentation processes
- Track progress across multiple concurrent opportunities and proactively escalate risks or delays
Requirements:
The ideal candidate is highly organized, detail-oriented, and experienced in managing cross-functional workflows in fast-paced environments.
- Experience coordinating complex projects or workflows involving multiple stakeholders
- Strong written communication skills with the ability to produce clear, accurate, and professional content under deadlines
- Excellent attention to detail and ability to manage multiple active priorities simultaneously
- Strong organizational and time management skills with a structured approach to execution
- Ability to work independently within defined processes while escalating issues proactively when needed
- Familiarity with proposal operations, sales operations, procurement, or RFx processes is a plus
- Experience working with content management systems, trackers, or workflow tools is an advantage
- Comfortable working in fast-moving, high-growth SaaS or technology environments
Benefits:
- Startup equity opportunity
- Comprehensive health, dental, and vision coverage
- Flexible PTO policy
- Apple equipment provided plus home office setup support
- Team-building events and social activities
- Hybrid perks such as catered meals (where applicable)
- Exposure to high-growth SaaS sales operations and enterprise procurement workflows
- Collaborative, high-performance culture focused on ownership and impact
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