Provincial Lead, Clinical Controlled Documents and Standards

Position Overview

Shared Health is transforming the provincial healthcare system to improve patient care and support strategic healthcare system alignment by leading the coordinated planning and integration of patient-centred clinical and preventive health services and delivering centralized business functions to support the delivery of care across provincial health organizations. The largest change to the provincial healthcare system in a generation requires proven leadership. Shared Health operates a jurisdictional tertiary hospital and provides a broad group of health delivery services spanning all areas of care including primary, acute and continuing care across the province in urban, rural and remote areas.

With over 12,000 interdisciplinary employees delivering clinical, preventive and administrative shared services in partnership with over 250 local, regional and provincial health service delivery organizations in urban, rural and remote locations across the province, Shared Health brings Manitobans together to create equitable, safe, accessible, trusted and sustainable pathways to care.

Main Function

• Co-chairs provincial policy committees and fosters collaboration across health service delivery organizations to create a unified approach to documentation. Oversees the full lifecycle of documentation—from development and approval to implementation and maintenance—ensuring accessibility, consistency, and compliance across the provincial health system.


• Leads a support team that provides operational and logistical assistance to physician-led Provincial Standards Committees. These committees are mandated to review professional competence and recommend quality improvements. The support team enables this work by coordinating audits, managing documentation related to standards reviews, and facilitating communication between committees, Shared Health leadership, and regulatory bodies.

Experience

• Minimum 7 years progressive experience in health service delivery, policy development, and clinical documentation processes.


• 3–5 years of experience leading teams and managing complex projects.


• Demonstrated experience engaging interdisciplinary stakeholders and applying standardized processes related to documentation and standards.


• Familiarity with provincial and national health standards and frameworks.


• Proven leadership in strategic planning, project management & evaluation.

Education (Degree/Diploma/Certificate)

• Post-secondary degree in healthcare, health administration, or a related discipline; postgraduate education in health policy, quality improvement, or clinical governance preferred.


• Knowledge of health system governance, policy development, and accreditation standards.


• Certification in project management or quality improvement (e.g., Lean Six Sigma) is an asset.

Certification/Licensure/Registration

• Active member in good standing of an associated regulatory body as appropriate.

Qualifications and Skills

• Comprehensive mid-to-senior leadership capabilities (LEADS in a Caring Environment framework).


• Excellent communication, facilitation, and relationship-building skills.


• Proven ability to work independently and collaboratively across multiple organizations.


• Strong organizational and problem-solving skills.


• Ability to manage sensitive information with discretion and maintain confidentiality.


• Demonstrated understanding of legislative frameworks including the Health System Governance and Accountability Act and Evidence Act protections.


• Knowledge of CPSM reporting obligations and regulatory compliance requirements.

Physical Requirements

• Must be able to work safely in a typical computerized office environment with frequent meetings, and to lift and carry items of up to approximately 25 pounds.
  Interruptions to respond to questions from executives, and partner organizations are common; incumbent can schedule dedicated and focused time for planning and concentration.


• Must have a valid Manitoba driver’s license and use of a personal motor vehicle for regular travel within the province.


• Must be available to work flexible hours (occasional weekends and evenings).