Scheduler & Finance Administrator

Role Responsibilities

In this role, you will play a key part in supporting the Tribunal's mandate by ensuring hearings, mediations, and administrative processes are coordinated efficiently and effectively. Through strong scheduling, financial administration, policy compliance, and stakeholder support, you will help maintain the timely, fair, and independent delivery of dispute resolution services while contributing to the overall success of Tribunal operations.

Key responsibilities include:

• Coordinate Tribunal Member schedules, availability calendars, hearings, meetings, training sessions, and travel arrangements.


• Provide administrative support to the Tribunal Chair and Members, including meeting coordination, agenda preparation, minute-taking, and maintaining contact records.


• Track Tribunal Member appointments and reappointments to ensure continuity of operations.


• Prepare budget forecasts, monitor expenditures, and maintain accurate financial records and reporting.


• Process invoices, honorarium claims, expense claims, procurement card transactions, and financial adjustments in accordance with GoA policies.


• Reconcile financial reports, investigate discrepancies, and ensure compliance with financial controls and contract requirements.


• Administer procurement and contract processes, including purchasing requests, contract tracking, vendor coordination, and inventory management.


• Provide guidance to staff and Tribunal Members on administrative and financial policies, procedures, and processes.


• Liaise with internal corporate service areas (Finance, HR, IT, Facilities) and external vendors to support Tribunal operations.


• Prioritize multiple competing demands while ensuring efficient, compliant, and timely administrative and financial support for the Tribunal.

Please  click on this link to view the job description for this position.

To be successful in this role you will need to demonstrate:

• Knowledge of Government of Alberta administrative and financial policies and procedures.


• Excellent attention to detail and accuracy.


• Strong verbal and written communication skills.


• Ability to manage multiple priorities and meet tight deadlines.


• Strong interpersonal, client-service, diplomacy, and teamwork skills.


• Ability to work independently and exercise sound judgment. 

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

• Agility: you will need to provide results in a complex, diverse and changing environment.


• Drive for Results: you will work with your team to set goals and priorities and to deliver outcomes that are consistent with the direction of the department.


• Develop Self and Others: you will drive by example a team culture that is focused on continuous learning and growth and encourage self-development through experience sharing.


• Build Collaborative Environments: liaises with the business unit, client ministries and contracted services ensuring business goals and client requirements are fulfilled.


• Develop Networks: you will seek out input from a wide range of internal and external stakeholders to solve complex problems and provide the best solutions.


• Systems Thinking: you will consider the whole system when developing, evaluating and implementing process and technology change

Qualifications

High school diploma plus three years of related experience in providing administrative support, scheduling, coordinating calendars and processing invoices.

Equivalencies

Equivalencies will be considered on the basis of one year experience for one year of education or one year of education for one year of experience. 

The following will be considered assets

• Experience with budgeting, procurement, contract administration, and financial reconciliation.


• Experience working in a tribunal, quasi-judicial, legal, or regulatory environment.


• Experience coordinating complex schedules, calendars, meetings, or hearings.


• Knowledge of Government of Alberta administrative and financial processes.


• Proficiency with Microsoft Office Suite and enterprise financial systems (e.g., 1GX). 

Applications must include a well written cover letter that indicates how your experience aligns with the scope of this position to be considered for this competition.

Minimum recruitment standards outline the minimum education and experience required for appointments to a job classification.

Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

One (1) full-time Temporary (12 months) position available.

This position reports 36.25 hours of work per week, Monday to Friday. 

This position is located at 9888 Jasper Building, 9888 Jasper Avenue Street, Edmonton.

This position must be worked full-time in office. 

Final candidates will be required to undergo a security screening. 

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the GoA have to offer to prospective employees

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.


• Public Service Pension Plan (PSPP) - https://www.pspp.ca. 


• Management Employees Pension Plan (MEPP) - https://www.mepp.ca.


• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.


• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.


• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.


• Positive workplace culture and work-life balance.