Scheduling Specialist

Responsibilities

• Input shipping lists into the CRM system (MarketSharp), create installation events, and confirm product arrivals.


• Book product deliveries with vendors, align timelines with installations, and adjust calendars as needed.


• Create and upload accurate work orders, track completion, and coordinate follow-up service when required.


• Schedule measurement appointments within 7 days, ensure work orders are complete, and collaborate with internal teams and customers.


• Respond to emails within 1 business day and maintain proactive communication with staff and clients.


• Stay up to date on product updates, participate in training, and work with your manager on professional growth.

Qualifications

• Strong organizational and time-management skills.


• Excellent written and verbal communication abilities.


• Able to work in a fast-paced environment with multiple priorities.


• Detail-oriented and strong at problem-solving.


• Previous experience in scheduling, coordination, or customer service preferred.


• Proficiency with CRM software (MarketSharp experience an asset).


• Be open to adapting to and learning new software programs as needed.


• A strong customer service focus is essential.

What We Offer

• Salaried, full-time position


• Hourly rate at $18 to $22 per hour, based on experience.


• Extended health & dental (100% employer-paid after probation)


• RRSP match


• Gym membership discounts


• Team-building events and employee referral program


• On-site parking


• Supportive, growth-oriented workplace

Are you ready to play a key role in keeping our projects running on time and our customers happy? Apply today and join a company where your skills make a lasting impact.

Greenfox Windows & Doors is an equal opportunity employer. We are committed to building a diverse and inclusive workplace. We do not discriminate on the basis of race, ancestry, place of origin, colour, ethnic background, religion, gender, gender identity, gender expression, sexual orientation, age, marital status, family status, disability, or any other protected ground under applicable human rights legislation.