Senior Contract Administrator

Here at DIALOG, we are passionate about design and believe it can and should meaningfully improve the wellbeing of our communities and the environment we all share.

We are a multi-disciplinary collaborative of architects, interior designers, urban designers and planners, structural, mechanical and electrical engineers, and landscape architects who design for community wellbeing and urban vibrancy. We are a fun-loving bunch of big thinkers and do-gooders, who are collaborative in our approach, diverse in our perspectives, aspirational in our pursuits, and optimistic about what’s next. We’re always looking for passionate people who share our values and care as much about our communities as we do. We're proud to be a Certified B Corporation and 2024 Best of Practice Award Winner, committed to using our design practice as a force for good in the world.

Explore our studios and join us!

• Chair start-up meetings and regular construction meetings with contractors and owners  
• Establish job protocol and lines of communication between owner, architect, engineers, contractor, subcontractors (if applicable), and vendors (if applicable)  
• Review construction site for general conformance of the contract documents and enforce all aspects of the contract  
• Monitor and review contract progress, validate Progress Claims  
• Respond to requests for information and provide quick consultations, solving problems as they arise  
• Manage all contract communication including Supplemental Instructions, Proposed Change Notices, Change Orders, Change Directives, Submittals, etc.  
• Be proactive in making recommendations to Owner and maintaining documentation so contract can be fairly enforced  
• Provide impartial guidance to resolve conflict or negotiations in a fair and reasonable outcome to all parties  
• Review As-built drawings and O&M manuals  
• Provide feedback on any design-related changes/issues  
• Mentor and develop junior team members

• 10+ years of experience in Contract Administration
• Significant experience overseeing complex projects (<50 million construction value) with minimal supervision, including discipline coordination and working with Clients, Authorities Having Jurisdiction, and Contractors directly as required
• Proficient in project field reporting, field reviews, payment certification, site document processing (CCN/RFI/SI) and contract change procedures  
• Strong building science background with an excellent understanding of construction process, methods and materials  
• Strong analytical and problem-solving skills  
• Proven track record of maintaining high quality standards while working within tight deadlines  
• An in-depth knowledge of building codes and construction procedures  
• Compelling interpersonal skills and effective written and verbal communications skills  
• Ability to handle stressful situations with a high degree of professionalism and composure  
• A comprehensive knowledge of relevant engineering, pertinent legislation and standards  
• A thorough knowledge of procurement and contracting principles and contract law, methods, procedures and practices including contract administration relating to changes, claims and delays  
• A vehicle and driver’s license are required  

• Prior experience as a technologist/job captain using Revit
• Working knowledge of Onware 
• Certified Construction Contract Administrator (or in progress)
• Experience working on Sports and Recreation projects

At DIALOG, you'll have the opportunity to make a real difference in the world. We encourage you to apply!

Perks & Benefits

Parental leave top-up programs for all parents upon the birth or adoption of a child, RRSP matching, competitive medical and dental benefits coverage upon the first day of employment, discounted memberships, encouraged work/life balance with gifted time off during the holiday season and Vacation Buy-Up program, and reimbursement for professional memberships and dues are just a few of the benefits that DIALOGers enjoy.

Professional Development

DIALOG offers continued professional growth through leadership development opportunities specifically designed for our collaborative culture. Among others, some of our programs include: CoachDIALOG which equips our coaches with essential communication and feedback strategies for building great teams; Integrateducation™ supports DIALOGers in accredited continuing education opportunities; technical skills development via e-learning pathways; and financial support for relevant external learning opportunities. 

Equal Opportunity

DIALOG celebrates diversity and is an equal opportunity employer. We are committed to an inclusive environment for all, free of discrimination and harassment. Employment-related decisions are made without regard to sex, religion, ethnicity, sexual orientation, disability, age and race. In accordance with DIALOG’s Accommodation Policy, accommodations for people with disabilities are available upon request for candidates throughout the selection process.