Workforce Planning & Project Management 

• Lead workforce forecasting and planning for all project sites, including major turnarounds. 
• Partner with operations and project leadership to align workforce supply with project demand. 
• Facilitate weekly workforce planning meetings and communicate staffing priorities and logistics. 
• Develop standardized workforce planning processes, documentation, and reporting tools. 
• Oversee workforce data integrity and analytics across recruitment, onboarding, and payroll systems, transforming data into actionable insights that drive strategic planning and operational performance. 

Recruitment & Talent Acquisition 

• Lead full-cycle recruitment for all craft and field positions across Canada. 

• Manage job advertisements, budgets, and sourcing platforms (Indeed, Energy Job Shop, etc.). 

• Oversee the hiring, training, and performance of all Talent Acquisition Specialists. 

• Collaborate with Marketing on recruitment campaigns and branding initiatives. 

• Support socio-economic reporting for IOR, Stats Canada, and other regulatory requirements. 

• Develop and maintain consistent recruitment and dispatch templates in collaboration with People & Culture. 

Onboarding & Workforce Administration 

• Oversee onboarding processes for all new hires, ensuring compliance and a positive candidate experience. 

• Manage onboarding programs, including SureHire, CannAmm, and DER compliance. 

• Ensure accuracy of workforce data and location tracking within BIS and related systems. 

• Liaise with HSE, site administration, and leadership teams to align onboarding standards and documentation.

• Plan and coordinate temporary onboarding resources during turnaround peaks. 

Payroll Coordination 

• Lead the Payroll team to ensure accurate and timely submission of daily payroll data. 

• Act as point of contact for payroll escalations and auditing. 

• Oversee payroll updates related to rate changes, contract amendments, and collective agreements. 

• Ensure compliance and oversight of Canem and SOIC payroll processes. 

Technology & Systems Management 

• Manage workforce systems and tools (Tracker, BIS, etc.) and liaise with vendors for setup and support. 

• Develop and customize forms and workflows to improve efficiency and data integrity. 

• Oversee user access, licensing, and permissions for workforce management platforms. 

• Collaborate with IT and support teams to resolve escalated technical issues. 

Leadership & Collaboration 

• Provide strategic direction and coaching to a team of 10 professionals. 

• Foster a culture of collaboration, accountability, and continuous improvement. 

• Partner cross-functionally with People & Culture, Operations, Payroll, and Marketing teams. 

• Drive communication and alignment between field sites and corporate functions. 

• Lead annual initiatives such as employee recognition and company holiday programs. 

Qualifications 

• 8+ years of experience in workforce planning, talent acquisition, or HR operations, with at least 3 years in a leadership role. 

• Experience in industrial maintenance, construction, or turnaround environments preferred. 

• Strong understanding of workforce systems (BIS, Tracker, or equivalent). 

• Demonstrated ability to manage competing priorities and high-volume project demands. 

• Proven leadership skills with the ability to develop and mentor diverse teams. 

• Excellent communication, analytical, and organizational skills.