Senior Payroll Clerk VI

The Senior Payroll Clerk works within the payroll team to ensure the timely and accurate processing of designated hourly payroll in accordance to terms and conditions outlined in the multiple collective agreements and other governing agencies’ acts and regulations. The Senior Payroll Clerk maintains the hourly employee payroll information in the payroll module of the company’s ERP system and acts as a back-up for other payroll clerks.

Note: Due to business needs, this position is required to be fully on-site based at 825 Admirals Road, Victoria. This position qualifies for an optional hybrid work schedule after 90 days of onsite work and onboarding. Employee will be subject to the terms of the Flexible Work Policy Agreement. 

What you'll do

• Reviews and processes payroll and all payroll-related forms for completeness and accuracy. (Timecards, ROE, record of leave, benefits, etc.) in accordance with government statutes, collective agreements and benefit contracts.
• Ensures timecard data is accurately entered into the payroll system.
• Processes layoffs and follows payroll procedures for terminated employees.
• Contacts operations supervisors for any missed timecards or discrepancies with timecards.
• Reviews and processes all special payments (terminations, wage increments, retroactive pay, etc.) as required and in accordance with current CRA rules.
• Compiles and accurately processes payroll data such as garnishments, vacation time, union dues, benefits, insurance and other deductions.
• Ensures all deductions are made as scheduled and in accordance with relevant collective agreements.
• Creates and runs required internal management reports from the payroll system.
• Calculates, prepares and reports statutory remittances and voluntary payroll deductions in a timely manner and balance to the General Ledger.
• Responsible for paystub sealing and distribution.
• Prepares payroll distribution, expense, benefit and other journal entries and reconcile related payroll general ledger accounts.
• Assists in the reconciliation, creation and timely distribution of T4s/T4As.
• Maintains an accurate set of confidential employee files by sorting and filing copies (electronic or hard copy) of documents after each pay run in accordance with the company’s records retention policy.
• Responds to employee, union, benefit carriers and government agencies regarding payroll inquiries.
• Responsible for preparing timecards for upcoming pay period.
• Assists other payroll clerks for vacation relief or during peak periods.
• Performs other administrative duties, such as mail, switchboard, filing, etc. as requested.
• Trains Payroll back up and reviews the work during the training process.
• Provides training to other Payroll Clerks as required.
• Provides back-up relief to cover other payrolls.
• Participates in required meetings providing input.
• Participates and assists in implementation of new systems as required.
• Performs other payroll and accounting related duties as assigned.
• Prepares ad hoc reports as requested.
• Performs additional duties as assigned.

What you'll bring

• Completion of Grade 12 education, plus completion of Canadian Payroll Association’s Payroll Compliance Practitioner (PCP) Certification, or an equivalent combination of education and experience.
• Minimum 3 years payroll experience utilizing a computerized payroll program, (preferably JD Edwards in a large multi-union environment).
• Experience with JD Edwards’s system an asset.
• Knowledge of the methods, practices, and procedures employed in the preparation and processing of payrolls.
• Intermediate level computer skills with ability to work with computer applications such as word-processing, spreadsheet, and database software in a Windows environment.
• Understanding of operational inter-dependence between Human Resources and Payroll is an asset.
• Ability to communicate courteously and effectively with various groups in writing, in person and on the telephone.
• Ability to maintain sustained attention to detail with high level of accuracy.
• Ability to co-operate and communicate confidentially and to maintain and control confidential payroll information and records.
• Ability to multi-task and meet deadlines while dealing with frequent interruptions.
• Ability to make decisions and work with limited supervision.
• Ability to exercise initiative and contribute ideas to improving departmental operations and service to employees.
• Ability to work effectively as a team with good interpersonal skills.
• Ability to interpret and apply Union, government, agency, and departmental policies, procedures and guidelines.
• Ability to perform mathematical calculations with speed and accuracy.
   

Pay: Starts at $5,518.00/month (rate increases to $6,007.00/month after the probation period)

This is a unionized position and pay rate for this position are set out in the applicable collective bargaining agreement. The rate stated above is the starting rate for this position. It increases after the probationary period and continues to progress over the course of 12 months as per the collective agreement.

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