Timetabling Coordinator

This competition is open to all applicants however; internal applicants will be given priority consideration based on minimum qualifications, or a combination of experience, skills, and abilities before external applicants are considered.

This position has a term length of 2 years.

Location - This role is hybrid with a mix of remote and in-person. Work primarily takes place at North Campus, Edmonton.

Reporting to an Assistant Registrar, Enrolment Services, the Timetabling Coordinator is responsible for the accuracy and integrity of the official course record and class schedule. This is critical to ensuring that students are able to successfully register, course information is correctly reflected on students’ transcripts, and fee assessments are accurate. As course offerings routinely change, the coordinator will often come across new situations that will require them to use their problem-solving skills to ensure information is correctly updated.

Supporting a diverse network of departments, faculties, and colleges, the Timetabling Coordinator will also develop and maintain strong working relationships with colleagues across the university.

• Using Campus Solutions and Infosilem Academic, the Timetabling Coordinator updates and edits all course record data.
• Evaluates and edits the class schedules for Fall/Winter and Spring/Summer.
• Identifies, investigates, and solves problems related to course scheduling.
• Monitors daily course activity, including the addition of new class sections, room change requests, and enrolment activity, and reviews daily reports to resolve data issues.
• Assists students, departments, faculties, and colleges with registration-related questions.
• Evaluates class details, including technology requirements, in order to determine appropriate allocation of centrally-scheduled space.

• University degree or related diploma with additional years of experience.
• 1-2 years of administrative office-related experience.
• A thorough understanding of University policies and procedures, especially in the areas of course scheduling, registration, and examinations.
• Familiarity with the campus layout and facilities.
• Excellent communication, organization, and interpersonal skills.

Application Instructions

Click "Apply Now" to submit your resume and cover letter.

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.