Event Planner - Canada Summer Jobs Program

Position Title: Event Planner – Canada Summer Jobs Program (1 position)

Job Posting Deadline for Internal Candidates: April 29, 2026, at 5:00pm

Employment Status: Fixed Term Contract until August 21, 2026 (16 weeks)

Position Status: This is a Non-Bargaining Unit position

This positing is for an existing vacancy

Hours of Work: Monday-Friday, 35 hours per week with limited evening and weekend requirements

Hourly Rate: $20.00 per hour – Eligible for HOOPP

Position Reports to: Interim Associate Vice President, Development, Communications and Fundraising

Primary work location: Oshawa with flexibility to work at other DCHC sites as required.

In partnership with the Canada Summer Jobs Program and its guiding principles, DCHC welcomes all qualified students to apply, particularly those considered as priority students (students with disabilities, Indigenous students, and students who are members of visible minority groups).

Organization

Durham Community Health Centre (DCHC) is a registered, charitable organization that provides integrated, accessible, and equitable community-based primary care, wellness services, and health education to Durham community members who face multiple barriers to their health and well-being.

DCHC also provides equity-based programs and services that focus on priority populations such as Indigenous, Black, the 2SLGBTQI Community, Newcomers to Canada, Seniors, and Unattached patients (i.e., those without a family doctor), to name a few. DCHC ensures Durham community members receive not only sick care, but preventive care as well.

At DCHC, we are a team-based interprofessional group of staff including physicians, nurse practitioners, nurses, counselors, dietitians, outreach workers, medical secretaries, and other administrative staff. We always place every client at the centre of our approach to care, based on their needs. We address these needs through integrated clinical and wellness care and health education.

It's an exciting time to be joining DCHC, while we are embarking on an energizing path with a focus on making our biggest impact yet on local health care by diversifying, expanding, and leveraging our Strategic Plan, Theory of Change, Brand, Client Stories and Resources.

DCHC’s 2023 – 2026 Strategic Goals

• Build a workplace that supports staff well-being, growth and retention
•  Deliver seamless, culturally safe, person-centred and programming
•  Build purposeful, transparent and mutually beneficial partnerships

Position Overview

DCHC is seeking a motivated and enthusiastic Summer Event Planner to support our Fund Development and Strategic Communications portfolio. This placement offers hands-on experience in event planning, public relations, and community engagement within a mission-driven, public-sector environment.

The Summer Event Planner will support several key initiatives, including DCHC’s Annual General Meeting, annual golf tournament, and multiple community health and wellness events, while also contributing to broader strategic communications activities.

To be eligible for this position through the Canada Summer Jobs initiative, you must:

• be between 15 and 30 years of age at the start of the employment;
• have been registered as full-time students in the previous academic year and intend to return to school on a full-time basis in the next academic year; or have completed a diploma or a degree
• be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act;
• ·Have a valid Social Insurance Number (SIN) and be legally entitled to work in Canada in accordance with relevant provincial/territorial legislation and regulations.

Key Responsibilities:

Execute 2026 DCHC Golf Classic

• ·Coordinate final planning logistics for the 2026 Golf Classic, ensuring all elements are on schedule and within budget.
• Manage vendor and venue communications, including confirming contracts, menus, sponsorship activations, signage, prizes, and volunteer needs.
• Support sponsor stewardship by tracking deliverables, confirming sponsor participation, and assisting with recognition activities.
• Prepare event materials, including registration forms, signage, nametags, schedules, and thank-you letters.
• Coordinate day-of-event logistics, including volunteer management, registration setup, sponsor recognition, contests, and on-site flow.
• Assist with event evaluation, data entry, and final reporting.

Development of New Peer-to-Peer Fundraising Event

• Conduct research on peer-to-peer and community-based fundraising event models (e.g., walks, tournaments, challenges) relevant to DCHC’s mission and community.
• Support the creation of an event concept proposal, including objectives, audience, theme, and potential revenue streams.
• Identify and benchmark similar events in the region to inform format, pricing, and engagement strategies.
• Collaborate with the Fund Development team to develop a sponsorship framework and preliminary budget for the new event.
• Assist in planning initial marketing and engagement strategies to build excitement and awareness for the upcoming transition.

Volunteer & Community Engagement

• Support volunteer recruitment, scheduling, and coordination for both events.
• Create clear volunteer role descriptions and day-of instructions.
• Provide on-site supervision and ensure volunteers are supported and recognized.
• Contribute to post-event volunteer appreciation and evaluation processes.

Marketing & Communications Support

• Assist in developing promotional materials, social media content, and email communications related to both events.
• Help manage event pages on the DCHC website and online registration tools.
• Track engagement metrics (registrations, sponsorships, online traffic, etc.) and report progress to the Fund Development team.

Administrative & Reporting Tasks

• Maintain accurate event records, contact lists, and tracking spreadsheets.
• Support creation of post-event reports, including budget reconciliation and lessons learned.
• Assist with coordination across internal departments (Finance, Facilities, Communications, etc.) to ensure alignment and smooth execution.

Qualifications

• Current student or recent graduate in Event Planning, Public Relations, Communications, Marketing, or a related program
• Strong written and verbal communication skills
• Interest in community engagement, health equity, or the non-profit/public sector
• Organized, detail-oriented, and comfortable managing multiple tasks
• Ability to work both independently and collaboratively in a team environment
• Valid Ontario driver’s license and access to a reliable vehicle

What We Offer

• A supportive, mentorship-focused learning environment
• Meaningful, hands-on experience aligned with academic learning objectives
• Exposure to community-based healthcare, non-profit governance, and public-sector communications

Full vaccination against COVID-19 is mandatory for this position (DCHC will however adhere to its duty to accommodate those who are unable to be fully vaccinated for a reason related to a human rights protected ground).

Application Process:

1. While we thank all applicants for their interest in applying, only those qualified and considered for an interview will be contacted. All applicant submissions will be kept on file for six months, for future consideration.
2. All applicants are encouraged to provide a valid email address for communication purposes. Applicants may receive written correspondence regarding this job posting directly to the email address provided on their resume. As an applicant, it is your responsibility to ensure that you check your email regularly.
3. All positions are subject to the successful completion of the following pre-employment conditions for all external hires: Reference Checks; and Criminal Background checks (including Vulnerable Sector Screening).
4. Please be advised that AI Technology supports the screening process of applications. All final hiring decisions are made by our recruitment team.

Durham Community Health Centre (DCHC) is committed to creating an inclusive environment that welcomes and celebrates diversity so that all employees have the opportunity to thrive. DCHC will comply with all applicable standards as set out in the Accessibility for Ontarians with Disabilities Act, 2005 (AODA), the provisions of the Ontario Human Rights Code, and any other applicable legislation. Accessibility: If you have accessibility needs and require alternate formats or other accommodations, please contact our Talent and Culture team at 905-723-0036, or by email to [email protected].