Human Resources Assistant (Canada Summer Job)

Reporting to the HR Director or designate, the Human Resources Assistant (Canada Summer Job) will provide support in a wide variety of human resources matters with a concentration on HR administration, full-cycle recruitment support, training, data entry and benefit support. This role requires support not only to a client group but to the HR needs of the team as a whole. They will handle highly confidential information and therefore requires an individual who can handle sensitive information in the utmost professional manner while demonstrating critical thinking skills. 

Location:  Calgary Centre
Project Number: # 021389366
Position Type: Seasonal Employment Full-Time (8 weeks)
Schedule: 35 hours per week (Total Number of Hours: 280 Hours)
Reporting to: Human Resources Director
Number of Positions to Fill: 1

DUTIES AND RESPONSIBILITIES:

Recruitment 

• Manage and provide full cycle recruitment support including: 


• Post vacancies on job boards and remove postings on job search sites 


• Update online forms and questions 


• Book interviews and create interview packages as required 


• Send out offer letters trigger regrets for unsuccessful candidates 


• Conduct reference checks as required 


• Track background checks, HR policy signoffs and vulnerable sector checks 


• Support the practicum student and summer internship programs, as required  

Administration 

• Prepare or draft HR-related communication and submit documents for approval to the HR Advisor for the business unit 


• Create and send Offers of Employment, Transfers, Status Change Updates and other related process documentation 


• Create new employees and enter information into HRIS system 


• Support the Payroll and Benefit Analyst in administrative work for role creation, benefits and pension database administration, and leader/employee interface 


• Receive employee documentation, enter, and update employee records in UKG, coordinate and manage soft copy record keeping, archiving employee files and human resource materials 


• Enter WCB employer reports online for submission, ensure data entered is accurate, and submitted in a timely manner in consultation with HR Advisor 


• Ensure accurate data for tracking work permit eligibility and probationary periods 


• Coordinate and facilitate New Hire Orientation and onboarding materials 


• In concert with other Human Resources Assistants, manage HR and Training inboxes and provide additional support, coverage or back-up to Coordinator team 


• Responsible for managing new hire benefit enrolment and changes 


• Prepare New Baby Gifts and manage gift supplies inventory 


• Provide administrative support to the HR team as required 


• Assist with new HR projects and initiatives when requested  

Training 

• Ensure all staff are adequately trained according to organizational and contractual requirements: 
  
  
  
  • register employees in appropriate training 
  
  
  • update certificates in employee files and UKG 
  
  
  • run reports and update Training pivot table 
  
  
  • upload current version of the pivot table onto Portal 
  
  
  
  


• Assist with the annual Training Audit 

MINIMUM QUALIFICATIONS AND SKILLS

• Post-Secondary education in Human Resources Management or equivalent combination of experience, education, and training 


• Background in payroll and benefit administration an asset 


• Human resources experience in a fast-paced environment is considered an asset 


• Strong working knowledge of Microsoft Office Programs (i.e., Word, Outlook, Excel, etc.) and human resources information systems; SharePoint knowledge an asset 


• Meticulous attention to detail, ability to prioritize and strong time management skills 


• Ability to work in a team environment and interact effectively with staff at all levels 


• Proven critical thinking and problem-solving skills 


• Excellent customer service skills with strong skills in maintaining appropriate boundaries 


• Integrity, discretion and judgment with tact and diplomacy on confidential matters 


• Excellent verbal and written communication skills with an understanding of confidentiality and protocol is essential 


• Strong organizational skills with effective multi-tasking skills 

WORKING CONDITIONS

• Office based role, sitting for extending period.


• Also standing and walking are required as part of this role.


• Extended computer use


• Mental effort: moderate, periods of high-volume workload


• Fast paced and demanding work environment

ADDITIONAL REQUIREMENTS

• An Employment Background Check is required for all positions at The Mustard Seed


• As The Mustard Seed is a Christian ministry, we require our employees to agree to respect and not detract from The Mustard Seed’s Employment Values during their employment at The Mustard Seed.


• Must have legal authorization to work in Canada on a full-time basis for anyone other than current employer

**ELIGIBILITY REQUIREMENTS FOR CANADA SUMMER JOBS** 

• Please do not apply if all these conditions are not met


• Be between 18 and 30 years of age


• Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment


• Have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations


• Not a member of the Immediate Family of the Employer or a member of the Immediate Family of an officer or director of the Employer


• International students are not eligible participants


• For more information about Canada Summer Jobs: https://www.jobbank.gc.ca/youth

NOTE 

• Your privacy is important to us. The information we collect is used solely for consideration for employment.


• We thank all candidates for their interest, however, only those candidates selected for an interview will be contacted. No phone calls please.


• Please visit our Careers page to see more job opportunities.