Summer Student, Volunteer Program Assistant, FT

Employment Type: Full-time (Short-term Contract)
Department: Philanthropy 
Union: Not Included 
Salary: $17.60 per hour
File #: 26-PHI-03 
Posting Date: April 27, 2026
Posting Close: May 11, 2026
Reason for vacancy: New position 

This role is a part of Canada Summer Jobs 2026 program.

Position Overview:
The Volunteer Program Assistant will be responsible for providing a variety of duties in support of the Volunteer Program Department. Responsibilities include processes for volunteers, onboarding, updating and creating policies and administrative procedures.

Key Job Responsibilities

• Assist in support of all volunteer programs initiatives.
• Assist in updating volunteer role descriptions, and support maintaining volunteer filing system.
• Assist with recruitment processes: outreach and process volunteer applications.
• Schedule and coordinate Orientation/health & safety training and special projects as required.
• Ensure Volunteer training is up-to-date and in compliance with all requirements.
• Initiate criminal background checks for new Volunteers.
• Updating old and creating new records in sumac database.
• Assist in all staff and/or volunteer special events as required.
• Communicate/ interact with all levels of staff, volunteers and the public on a daily basis.
• Provide back-up for volunteer scheduling needs as required; assist agency programs if needed.
• Other administrative and special projects as required.

QUALIFICATIONS:

• Post-secondary education in volunteer management, or Social Services.
• Minimum 1 year experience required in an administrative role.
• Good knowledge of MS Outlook, Word, Excel, Internet and familiarity with using database programs.
• Excellent interpersonal, communication skills and can act with diplomacy and tact.
• Demonstrated understanding of diversity, inclusion, access and equity principles.
• Attention to detail and excellent follow through skills with the ability to take initiative.
• Ability to manage multiple competing priorities in a fast-paced work.

• Be between 15-30 years of age, at the start of the funded position.
• Be a Canadian Citizen, permanent resident, or someone to whom Refugee Status has been granted/conferred.
• Have a valid SIN
• NOTE: International students, and those who are here in Canada on a work, youth, or visitor visa/permit are not eligible for the program.
   

Dixon Hall may use Artificial Intelligence-assisted tools during the recruitment process to support efficiency and consistency. Final hiring decisions are made by the Human Resources team.

Dixon Hall is dedicated to fostering an inclusive selection process and work environment, guided by their Race Relations and Employment Equity Policies. If selected for an interview, please inform the hiring manager or the People and Culture team of any accommodations you may require during the interview process.
To achieve their goal of inclusivity and diversity, Dixon Hall actively seeks exceptional candidates from varied backgrounds and with lived experiences. Individuals who self-identify as being from marginalized communities, including Indigenous peoples, racialized persons, persons with disabilities, and those from the 2SLGBTQIA+ community or who have experienced homelessness, are strongly encouraged to apply.