Corporate Administrator & Payroll Assistant

Larlyn Property Management is a property management company that believes it’s people who make a community a great place to be. Every day we are invited into people’s lives to help make their homes, workplaces, and communities better. And every day we take this privilege seriously and strive to be better than yesterday.

Larlyn's greatest strength has always been its people—it’s what makes us, us.

We are currently seeking to add strength to our team as a Corporate Administrator & Payroll Assistant.

This role plays a key part in supporting payroll operations across Ontario and Alberta, ensuring accuracy, compliance, and consistency across both corporate and site-level employees.

Given the nature of property management, many of our site teams (e.g., superintendents, maintenance staff, administrators) are hourly employees, making timesheet validation, reconciliation, and audit controls a critical part of this role.

You will work closely with Property Managers, Operations, HR, and Finance to ensure payroll is processed accurately, on time, and in compliance with all legislative requirements.

Key Responsibilities

Payroll Processing & Compliance

• Process bi-weekly payroll using Payworks, ensuring accuracy across multiple provinces


• Apply and maintain compliance with:
  
  
  
  • Employment Standards Act (Ontario)
  
  
  • Employment Standards Code (Alberta)
  
  
  
  


• Ensure correct application of:
  
  
  
  • Overtime rules (daily/weekly thresholds vary by province)
  
  
  • Statutory holiday pay calculations
  
  
  • Vacation accruals and payouts
  
  
  • Terminations, ROEs, and final pay requirements
  
  
  
  


• Support payroll-related reporting, audits, and year-end processes (T4s, taxable benefits, etc.)

Timesheet Reconciliation (Property Operations Focus)

• Review and reconcile bi-weekly timesheets submitted by site staff


• Validate:
  
  
  
  • Hours worked vs. schedules
  
  
  • Overtime eligibility and approvals
  
  
  • On-call / minimum call-out rules (e.g., 3-hour minimums)
  
  
  
  


• Follow up with Property Managers on discrepancies or missing approvals


• Ensure payroll aligns with approved hours and operational budgets

Cross-Functional Coordination

• Liaise with Property Managers, HR, and Finance on:
  
  
  
  • New hires, compensation changes, and terminations
  
  
  • Contract interpretation and payroll impact
  
  
  • Site-specific payroll nuances (live-in vs non-live-in roles, allowances, etc.)
  
  
  
  


• Support onboarding/offboarding payroll setup and documentation

Process Improvement & Continuous Improvement Mindset

• Take initiative in identifying inefficiencies in:
  
  
  
  • Timesheet submission and approvals
  
  
  • Payroll workflows and data accuracy
  
  
  
  


• Help build more structured, scalable payroll processes as the company grows


• Recommend and implement improvements (e.g., tracking tools, audit checks, clearer workflows)


• Contribute to creating a consistent “way of working” across regions and teams

What We’re Looking For

• 
  
  
  
  • Post-secondary education in Accounting, Payroll, or related field
  
  
  • Minimum 3 years of payroll and accounting experience
  
  
  • Strong working knowledge of:
    
    
    
    • Ontario & Alberta payroll legislation
    
    
    • Hourly payroll environments (high volume, multi-site preferred)
    
    
    
    
  
  
  • Experience with **Payworks or similar payroll systems
  
  
  • High attention to detail and accuracy
  
  
  • Strong organizational and multitasking skills
  
  
  • Ability to work independently while collaborating across teams
  
  
  • Confident communicator who can follow up and resolve discrepancies
  
  
  • Proactive mindset with a focus on continuous improvement
  
  
  
  

Schedule 3-4 days a week

Compensation will be aligned with experience and qualifications.

We thank all candidates however only those selected for an interview will be contacted. Larlyn Property Management is committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to this process, please advise the organization's representative of your need for accommodation measures which will be taken to enable you to be assessed in a fair and equitable manner.