Executive Assistant

Ready to take the next step in your career? Here’s your opportunity to join a large, global organization where you will work closely with senior leadership and play a vital role in ensuring smooth operations at the highest level. 

Grundfos Industry (IND) Division is committed to supporting industries globally in achieving their sustainability goals and driving progress through reliable and efficient products and services. IND division has approximately 3,000 employees globally, including 1,800 in IND Operations. IND headquarters is in Bjerringbro, where this position is based. 

The role 
As Executive Assistant to the Vice President for IND Operations, you will provide high-level administrative and operational support and become a trusted collaboration partner. Your ability to stay one step ahead—managing priorities, coordinating activities, and ensuring excellent communication—will be essential. 

You will act as a central link between the VP and both internal and external stakeholders, ensuring that information flows seamlessly and that strategic priorities are executed efficiently. As a valued member of the Global Operations Leadership Team, you will help keep workflows efficient and leadership processes well-organized. 

 Your key responsibilities: 

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  Manage and maintain the VP’s calendar, priorities, and key activities 

  
  

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  Coordinate domestic and international travel, including itineraries and expense reporting 

  
  

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  Plan and arrange meetings, workshops and Town Halls on behalf of the VP 

  
  

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  Prepare, consolidate and proof-read material and presentations for meetings and act as point of contact for participants 

  
  

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  Support VP with inquiries (internal/external), and mail correspondence 

  
  

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  Develop & maintain platforms to enable easy access to information 

  
  

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  Participate in meetings, capture decisions in Minutes of Meetings and ensure filing 

  
  

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  Support IND Operations LT members 
  
  

  
  

What You Bring 

You are the go-to person - structured, proactive, and adaptable - able to manage complex tasks in a dynamic, international environment. 

We’re looking for someone who is: 

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  Highly organized, structured and detail-oriented - able to balance multiple priorities 

  
  

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  A strong communicator, engaging effectively across all levels of the organization 

  
  

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  Adaptable and proactive, bringing structure while remaining open-minded and solution driven 

  
  

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  Calm under pressure, maintaining efficiency and effectiveness in demanding situations 

  
  

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  A “people-person” who can build a network and work with stakeholders 

  
  

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  A great sense of integrity and business understanding 

  
  

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  Fluent in spoken and written English with excellent interpersonal skills 
  
  

  
  

Additionally, experience in: 

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  Executive-level secretarial support within a global business 

  
  

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  Planning, coordination, and communication in a large international organization 
  
  

  
  

What’s in it for you? 
What are your goals? Here at Grundfos it’s our mission to help you develop and fulfil your ambitions, both career and personal. We are guided by our six core values, and you’ll find that your fresh ideas will be welcomed and make a difference in everything from local to large-scale global projects. You’ll encounter colleagues from all over the world both as part of your daily work, supporting and all the while broadening each other’s cultural horizons. 

In addition, your day-to-day benefits include: 

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  Flexible working hours; home office possibility, and equipment; up to 3 days’ paid leave for volunteering 

  
  

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  Annual bonuses, parental support, internal well-being consultants and programs, engaging team buildings  

  
  

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  Diverse, inclusive environment with employee-led forums offering colleagues a safe place to connect and share openly 

  
  

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  Long-term career development with regular dialogue, as well as continuous learning and development opportunities  
  
  

  
  

Do you want to learn more? 
If you have questions or would like to know more about this position, please contact Chief HR Business Partner, Milena Stawowski at +45 21766360.  

If this job sounds appealing, please send your resume by clicking “Apply”. 

 To dig deeper into the Grundfos universe, follow us on LinkedIn or Youtube, and to get to know some of your future colleagues and why they love working at Grundfos, check out Meet our people. 

We look forward to hearing from you.