Executive Assistant

This role provides you with a fantastic opportunity to work in one of the world's most innovative banks.

As an Executive Assistant in the Investment Bank, you will be required to support at a senior level within this fast-paced environment. We are looking for someone with a solid Executive Assistant background, who has worked with senior stakeholders in an office environment. In this role, you will need to demonstrate flexibility and an advanced Assistant skillset. A high degree of confidentiality is also essential for this role.  

Job responsibilities

• Manages daily activities: advanced, proactive diary management; to include internal/external meetings, conference calls, and ability to support orchestration of Off-Sites/Town Halls/Skip-Levels
• Manages complex multi-leg travel arrangements within policy: co-ordination of flights, trains, check in, VISAs, accommodation, and ground transportation logistics.  Handles a multitude of frequent changes at short notice and prepare accurate travel itineraries
• Greets clients: internal and external client handling to include client facing interaction and co-ordination of department scheduling & transactional activity
• Partners with relevant groups to enable expense processing  
• Works with Business Management and other key business stakeholders cross Line of Business, has ability to face off to wider support groups
• Utilizes internal systems, completes accurate data entry, produces reporting and collates information as required
• Oversees distribution lists, technology usage and other administrational housekeeping
• Becomes integral part of business, understands changeable group priorities and business expectation
• Partner with assistants across Lines of Business to provide coverage as required

Required qualifications, capabilities, and skills

• Professional client handling, ability to build and maintain business relationships
• Full competency in diary management, can apply good judgment and understand competing priorities
• Strong, executive communication style both written and verbal
• Fluent English
• Experience of effectively arranging travel, production of accurate itineraries, plan B & C, able to navigate systems well and apply good judgment on how to optimize travelers time and business costs
• Can demonstrate pro-activity and ownership within the role
• Strong awareness of expense systems and cost control initiatives e.g., can champion expense policy
• Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively across different hierarchies
• Is flexible, willing, and receptive to change, has a high level of attention to detail and delivers high quality results
• Understands the culture of an Investment Bank and can quickly grasp the political landscape and key people within the organization