Executive assistant

Are you a proactive organizer who thrives on enabling leaders to focus on what matters most? Then join our mission to pioneer smarter water solutions that reduce energy use and improve lives.

As our new Executive Assistant, you'll provide executive and team support that creates structure, drives coordination, and ensures seamless day-to-day operations for our Head of Strategy & Transformation and leadership team. You'll be part of a diverse, supportive, and inclusive culture that puts people first by fostering growth, well-being, and a sense of belonging.

What you will be doing

Your main responsibilities include:

• Manage executive calendars, priorities, and meeting planning to ensure effective use of leadership time


• Coordinate travel, logistics, and practical arrangements for leaders and team activities


• Prepare presentations, meeting materials, and background information to support decision-making


• Follow up proactively on actions and commitments to ensure progress and accountability


• Coordinate leadership team meetings, workshops, offsites, and events from planning through execution


• Maintain annual calendars, governance routines, and operational processes that keep the team organized.

What makes you a great fit

Above all, you're a highly organized, proactive with strong coordination skills, a talent for anticipating needs, and the ability to bring order to complexity in a fast-paced environment.
We imagine that you have:

• 7-10 years of experience in executive support, administration, or business support roles


• Bachelor's or Associate's degree, or equivalent professional experience


• Proven ability to manage complex calendars, travel logistics, and meeting coordination at senior leadership level


• Strong stakeholder management and communication skills with the ability to work across teams and levels


• Demonstrated ability to build strong relationships, foster engagement, and create positive experiences across diverse stakeholder groups

It's a plus if you also have:

• Experience supporting senior leadership teams in a global or matrixed organization


• Proficiency with collaboration tools such as Microsoft 365, SharePoint, and Teams


• Experience driving governance routines and operational process improvements

Why you'll love working here

Day to day, you can look forward to:

• A working environment built around your needs, with flexible hours, home working opportunities, and parental support


• Annual bonuses, health insurance, and a strong focus on well-being activities


• Three days' additional paid leave for volunteering


• On-demand training and structured development programmes to support your growth

Valuing our differences helps us see possibilities where others can't. We welcome and encourage applications from all abilities, experiences, and backgrounds. As part of our commitment to a safe and compliant hiring process, final candidates may be required to undergo a background check, subject to applicable local laws and regulations.

Join Grundfos. Apply today!