Management Assistant, Lyngby

Management Assistant
Lyngby
Permanent, full-time

Are you interested in supporting the green transition and applying sustainable practices in buildings and industries? Would you like to work alongside diverse developers globally on energy-efficient infrastructure and industrial initiatives? If you enjoy a dynamic work environment, are good at managing tasks efficiently, handle multiple assignments comfortably, and work well within a team, this opportunity lets you turn your ideas into practical solutions!

Turn ideas into sustainable solutions
The role as Management assistant to the Senior Vice President for Buildings and Industry involves structured management of administrative operations and ensuring seamless coordination of company functions.

Key to thriving in this position is a systematic approach to forming action plans and a structured method for improving workflow efficiency. You are highly skilled in maintaining organisation and attention to detail, enabling you to recognize potential hurdles and implement effective workflows. Your proficiency in examining data, refining processes, and responding adeptly to diverse situations promotes a smooth and productive workplace.

Furthermore, your key responsibilities will be:

• Coordinate day-to-day administrative and office operations.


• Manage calendars, meetings and travel, including scheduling, logistics, expenses and invoice processing.


• Screen, draft and manage emails, calls, memos and other correspondence.


• Prepare meeting agendas, presentations and documentation; take and distribute minutes.


• Support internal communication and coordination across stakeholders.


• Maintain accurate document and records management, ensuring confidentiality and compliance.


• Provide proactive project, event and problem-solving support, anticipating needs and resolving issues.

Your skills. Our team. Together we design the future.
The first step to growth in this role is that you are eager to collaborate with the people around you, whether they are colleagues, partners or customers. Developing ties with others is something you do by acting respectfully and delivering on your promises. And you never get set in your ways but keep exploring new insights and ways to improve.

On top of that, you will have:

• Bachelor's or master's degree in management, Business Administration, or a related field.


• Experience in an administrative, HR, or operations role.


• Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).


• Basic understanding of local employment laws and regulations.


• Fluent in English and Danish, with strong verbal and written communication skills.


• Ability to maintain confidentiality, work with a team, and complete tasks efficiently.


• Experience with internal communication tasks.

A place to work and so much more
At COWI, we work together with our customers to shape a sustainable and liveable world. We do it by applying our knowledge and curiosity – and sometimes even our courage – to create the solutions the world needs today to enable a better tomorrow. We support our customers’ transition towards increased sustainability. We strive to lead by example by embedding environmental management, social responsibility and good governance into our business practices and the options we provide to our customers.  

We value differences and development and cultivate an environment of belonging and having fun. Because that is what brings out the best in you, at work and at home. 

With offices primarily located in the Nordic region, the UK, North America and India, we are currently more than 7,500 people who bring their expertise in engineering, architecture, energy and environment into play.

Got more questions?
If you have any unanswered questions about the role or what we have to offer, please reach out to our Recruitment Partner, Priyanka at [email protected].

Get to know us even better at our website, www.cowi.com, where you can learn more about our projects, our strategy, what we want to achieve and what life is like at COWI.

Diversity is fundamental to COWI, inclusion is key
COWI provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, colour, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, COWI complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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