Documentation Specialist

To apply to a Varex Imaging position, please create an account and sign-in.

CURRENT VAREX IMAGING EMPLOYEES: Please apply by logging into your internal Workday Account.

Summary

Join Varex Imaging, a global leader in X-ray imaging solutions, as we drive innovation in medical, industrial, and security imaging worldwide. With our cutting-edge products, advanced software, and a presence in over 25 locations worldwide, we're developing the industry forward at full speed.


Now we are strengthening our Quality Team with a new Documentation Specialist to our office in Espoo, Finland. You will report to the Manager of Document Control & Change Management, located in Walluf, Germany.

The Document Controller's responsibilities include management, organization and control of all project-relevant and QMS related documents ensuring version control, compliance with applicable standards (ISO 9001 / 13485), management of document flow, coordination with internal/external teams and retrieval of documents on request to ensure accuracy and compliance.

In this position, you will work in a close cooperation with different internal stakeholders, such as Operations, R&D, S&M and Administration. This is a fixed-term position intended to last for one year. However, it is possible that the position may be converted to a permanent position after the fixed term, and this will be reviewed in 2027.

Job Description

Main tasks:

• Processing release and control of internal documents and records in company-specific systems
• Ensuring appropriate application/distribution of controlled documents according to applicable regulatory requirements (ISO 9001 / 13485).
• Verify incoming and outgoing documents for completeness, correct metadata, numbering, file formats, revision, and approval status.
• Supporting all departments by routing changes of controlled documents through the applicable change management system
• Supporting all departments by using applicable Document Management System / tool
• Supporting local training process by routing training logs via applicable system for collecting signatures.
• Supporting the back office in internal and external audits and inspections

 Requirements to be successful in this position ->

• Successfully completed education in a technical or commercial area or a comparable qualification
• Familiarity with ISO 9001 requirements related to control of Documents and Records
• Knowledge of DMS systems.
• Understanding of document control processes (review, approval, revision, transmittal).
• Highly accurate, structured, and reliable work approach; strong focus on data and process quality.
• Communication skills, service orientation, teamwork, attention to detail.
• Solid user knowledge of MS Office, e.g. Word, Excel, Visio, PowerPoint, Outlook
• Capability to manage the responsibility area independently
• High level of verbal and written English is essential

What we offer 

• A unique opportunity to grow as an expert in the X-ray imaging field with a team in which every person makes a difference
• An international working environment and global collaboration opportunities.  
• Individual training and development opportunities
• A compensation package including participation in our Bonus Plan
• Local benefits and perks

Next Steps  

If you're interested and your background aligns with this role, our Talent Acquisition team will reach out to you. Following confirmation of a match, you'll meet with the hiring manager, and Team Lead. This meeting will provide valuable insights into our company and allow you to ask any questions you may have. Ready to shape the future of X-ray imaging and make an impact in the industry?  

Apply now and submit your application (and preferably salary request) via our recruitment portal on Workday. We eagerly await your submission and look forward to the possibility of working together.   

Please note that you must press save before submitting your CV.  

Read more about us: https://www.vareximaging.com/photon-counting/  

Time Type:

Full time

Job Type:

Fixed Term (Fixed Term)

Work Shift:

N/A

Pay Rate Type:

All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, or on the basis of disability.