Executive Assistant

Would you like to join a global, growing company that innovates for a more sustainable tomorrow? UPM could be the team for you. We are frontrunners in developing renewable alternatives to fossil-based materials. Besides enabling both businesses and consumers make more sustainable choices, we strive to create a positive UPM experience for all our employees around the world. We live by our values – trust and be trusted, achieve together, renew with courage. Together we can renew the everyday, for a future beyond fossils! 

Learn more about us as a workplace upm.com/careers

We are now looking for a skilled Executive Assistant to support our two UPM Executive Vice Presidents (EVP): EVP Fibres and EVP Marketing, Sustainability and Communications to join our Global Functions Team.  This position is located in Helsinki.

What you will do  

• Prioritize and coordinate the executives’ schedules effectively in a dynamic working environment
• Support seamless workflows through clear information management, coordination and prioritization
• Manage communications and appointments with professionalism and discretion
• Coordinate travel and logistics for business trips, including booking travel and preparing itineraries
• Oversee general office and work processes in line with company practices
• Prepare documentation, reports and presentations with care, accuracy and high quality
• Support and coordinate special projects by organizing resources and monitoring progress

Who you are  

• You bring relevant experience, typically at least five years, as an Executive Assistant or in a similarly complex administrative role

• You hold a bachelor’s degree in business administration or another relevant field
• You have the ability to manage multiple tasks and prioritize effectively
• You have strong organizational and administrative skills to coordinate calendars, manage time and meet deadlines
• You have strong written and verbal communication skills, with the ability to collaborate and engage with internal and external stakeholders
• You have experience with message and presentation creation as well as successful project and/or event management
• You are fluent in English and Finnish due to the nature of the work
• You demonstrate discretion and handle sensitive or confidential information responsibly
• You have effective time and calendar management skills to coordinate schedules, documents and tasks. You are proficient in Microsoft Office Suite (Word, Excel, PowerPoint). Experience using AI tools is considered an advantage
• You have experience in financial task management (budgeting, invoice handling, ordering processes)
• You work collaboratively and proactively, and you approach your responsibilities in a systematic and self‑driven way

This is what we offer to you  

• A meaningful job: We have an inspiring purpose “We renew the everyday for a future beyond fossils”. Our work is impactful and transformative.  

• A caring community: Our community is built on great team spirit and shared commitment. We care about each other and the well-being of our colleagues. We support the work-life balance of all our employees. 

• Development opportunities: We offer you great opportunities to learn and grow throughout your career. We are an international, multi-business organization offering plenty of avenues for personal growth. 

• Responsible employer: Sustainability is at the core of everything we do. We are committed to ambitious, science-based sustainability targets in all areas, from climate change mitigation to enhancing biodiversity. We foster diversity and inclusivity, offering a work environment in which everyone can be themselves. 

Learn about our Rewarding and our Ways of working   
 

Additional information 

Additionally, the role includes independent responsibilities related to communications and stakeholder relations and therefore requires experience in event and project management as well as strong communication skills, including writing and presentation creation.

Please apply and attach your CV and cover letter by February 1, 2026. Please note that we accept only applications submitted through our online application system. We begin reviewing applications as they are received, and you may be contacted before the application deadline.   

For support with submitting your application, please contact the HR Service Center at  [email protected] or tel. +358204146600.

For UPM positions located in Finland, a security background check may be performed for those selected in accordance with the company recruitment guidelines and the Security Clearance Act 726/2014.

About UPM

UPM is a material solutions company, renewing products and entire value chains with an extensive portfolio of renewable fibres, advanced materials, decarbonization solutions, and communication papers. Our performance in sustainability has been recognized by third parties, including EcoVadis and the Dow Jones Sustainability Indices. We operate globally and employ approximately 15,800 people worldwide, with annual sales of approximately €10.3 billion. Our shares are listed on Nasdaq Helsinki Ltd.

UPM – we renew the everyday
Read more: upm.com

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