Clinical Trial Assistant

Excelya is looking for a motivated Clinical Trial Assistant to join our dedicated Clinical Operations team. As part of our company values of Audacity, Care, and Energy, you will contribute to advancing innovative clinical trials that improve patient outcomes.

In this role, you will oversee all aspects of clinical trials from site initiation to close-out, ensuring compliance with protocols and regulations while building strong relationships with study investigators and site staff.

Key Responsibilities

• Provide administrative and operational support to clinical study teams across all study phases
• Manage and maintain Trial Master File (TMF/eTMF), ensuring completeness, accuracy, and compliance
• Prepare, collect, and track essential study documents (protocols, investigator files, regulatory documents)
• Support site start‑up activities, including document collection and regulatory submissions
• Coordinate communication between internal teams, CROs, and investigational sites
• Track study progress, timelines, and deliverables, ensuring deadlines are met
• Organize and support investigator meetings, study meetings, and training sessions
• Assist with vendor and CRO coordination when required
• Ensure documentation is inspection-ready and aligned with regulatory standards
• Support audits and inspections by providing required documentation

Education

• Bachelor’s or Master’s degree in Life Sciences, Pharmacy, or a related field

Experience

• Strong experience in clinical research or clinical trial support

Skills

• Good understanding of clinical trial processes and GCP guidelines
• Familiarity with TMF / eTMF systems (e.g. Veeva Vault) is a plus
• Strong organizational and administrative skills
• Attention to detail and ability to manage documentation accuracy
• Ability to work in a cross‑functional and international environment
• Good communication and coordination skills

Languages

• Fluent English (written and spoken)

Why Join Us?

At Excelya, we combine passion for science with enthusiasm for teamwork to redefine excellence in healthcare.

Here’s what makes us unique—

We are a young, ambitious health company representing 900 Excelyates, driven to become Europe’s leading mid-size CRO with the best employee experience. Our one-stop provider service model—offering full-service, functional service provider, and consulting—enables you to evolve through diverse projects. Working alongside preeminent experts, you will help improve scientific, operational, and human knowledge to enhance the patient's journey.

Excelling with care means benefiting from an environment that values your natural talents, pushes boundaries with audacity, and nurtures your potential, allowing you to contribute fully to our shared mission.