Payroll Assistant

CHARGE. E PAYROLL & PERSONNEL ADMINISTRATION M/F

Location 

Moissy-Cramayel 

Position Summary

The Payroll and Personnel Administration Officer ensures the administrative and operational management of HR activities for the legal entities Gardner Denver France (Moissy-Cramayel, Saint-Quentin-Fallavier), Partenair (Saint-Cyr-l'Ecole) and IR France (Moissy-Cramayel and Chalifert).

Under the supervision of the 2 HR Managers, He/She is responsible for the complete payroll management from A to Z, in collaboration with a team based in India.

He/She also ensures personnel administration, ensuring compliance with internal regulations and policies.

He/She assists HR Managers in all HR processes in order to maintain a good social climate. Integrated into the HR team France.

He/she also ensures the deployment and application of the HR policy and strategy and participates in the various internal and regulatory projects.

Job reporting to the HR Manager Gardner Denver & PARTENAIR, with functional supervision of the HR Manager IR France

The person will have to work closely with the HR team and all employees.

In relation with collecting and social organizations (URSSAF, OPCO, Pension Funds, etc.)

Responsibilities

• Payroll management:

• Organize and maintain a schedule of payroll deadlines to ensure deadlines are met.


• Collect and enter variable data (Bonuses, Meal Vouchers, overtime, absences, etc.)


• Ensure exchanges with the payroll provider and the teams in India.


• Check payslips


• Verify social and tax declarations (DSN, URSSAF, pension funds, etc.) with ADP


• Check the payment of the IJSS and I.J provident insurance.


• Ensure that information is updated in the payroll software.


• Process employee requests regarding payroll and benefits.


• Make payroll adjustments in case of errors or necessary adjustments.


• Participate in payroll audits and provide necessary documentation.


• Ensure that payroll processes comply with current regulations.

• Personnel Administration:

• Manage staff working time, leave and absences (illness, work accidents, overtime, RTT, etc.).


• Order and send meal vouchers every month.


• Ensure the update of the time management software.


• Conduct relations with the legal authorities and health organizations for the various declarations and procedures to be carried out (declaration of TAs, health insurance, mutual insurance, provident insurance, occupational medicine, Urssaf, pension funds, Pôle emploi, etc.).


• Process administrative mail (resignations, certificates, etc.)


• Write HR communications: newsletter, meeting minutes, administrative notes, etc.


• Participate in the organization of events.


• Update HR indicators.


• Update the register of staff entries and exits.

• Organisation, monitoring of recruitment and integration of employees:

• Prepare the administrative documents for the hiring of an employee: promises of employment, DPAE (pre-employment declaration), employment contracts, amendments, medical examinations, health insurance, etc.


• Organize the integration of a new employee (definition of the integration process and onboarding) by introducing the company to the new recruit (colleagues, internal regulations, overall operation and various departments, etc.).


• Support the monitoring of trial periods.


• Manage interns (internship agreement, reception, follow-up) and work-study students.


• Management of temporary workers: (Monitor contracts, Enter weekly time sheets, Collect variable elements, Control invoicing, Ensure the relationship with temporary employment agencies...)

• Skills development:

• Participate in the development and implementation of the skills development plan.


• Plan training.


• Follow regulatory training.


• Optimize and monitor the budget.

• Internal communication:

• Participate in the internal communication of the sites and deploy actions".


• Translate official documents.


• Write notes of welcome, promotion, change of organization.

• EHS (Environment, Health and Safety):

• Organize mandatory training in collaboration with HSE managers


• Respect the wearing of PPE.


• Bringing up the near misses.

• Be part of a continuous improvement process:

• Update HR KPIs


• Analyze discrepancies with colleagues, line manager, deploying a problem-solving method to find corrective and preventive actions.


• Collect and analyze anomalies and implement action plans.


• Implement and monitor the actions necessary for ISO certification.

Basic Qualifications

Training:

• Higher Education Human Resources, Payroll or Organizational Management


• Strong understanding of payroll processes.

Experience required:

• In the field of HR if possible in an industrial company with an international influence

Knowledge:

• Strong understanding of payroll processes and associated regulations.


• Proficiency in computer tools and payroll management software (e.g., ADP, etc.)


• In-depth knowledge of labour and social laws and regulations


• Familiarity with human resource management practices and internal company policies

Know-how:

• Excellent oral and written communication skills in French and English.


• Ability to manage and lead HR projects.


• Ability to communicate clearly and convincingly with different interlocutors.

Interpersonal skills:

• Strong analytical skills to evaluate and interpret payroll data and HR trends.


• Results orientation with particular attention to detail.


• Creativity and energy to propose innovative solutions and improve existing processes.

Travel and Work Arrangements/Requirements

Possible travel to the other establishments in Saint-Quentin-Fallavier and Saint-Cyr-l'Ecole (with HR managers)

Key Competencies

Behavioural skills :

• Analytical skills


• Discretion


• Organization


• Dynamism


• Communication


• Rigour


• Listening


• Adaptability

Technical skills :

          - Labour Law

• Fluency in English (B1) ESSENTIAL


• Maitrise Pack office


• Mastery of IT tools and HRIS

What we offer

• Family health insurance


• Tickets restaurants


• Participation Agreement


• Share Options


• LinkedIn Learnings