Executive Assistant to the CEO & Office Manager (m/f/d)

Executive Support

• Manage complex calendars, scheduling, and prioritization of meetings
• Coordinate domestic and international travel arrangements
• Prepare briefings, agendas, and follow-up materials for meetings
• Act as a gatekeeper, prioritizing incoming requests and communications

Operational Efficiency

• Proactively identify ways to optimize the CEO’s time and workflows
• Anticipate needs and address issues before they arise
• Track key action items and ensure timely execution
• Support decision-making through preparation of relevant information

Communication & Coordination

• Serve as a liaison between the CEO and internal/external stakeholders
• Draft and manage professional communications on behalf of the CEO
• Coordinate cross-functional initiatives and leadership meetings

Office Management

• Oversee daily office operations to ensure a smooth and efficient work environment
• Manage office supplies, vendors, and service providers
• Coordinate facilities, maintenance, and workplace logistics
• Support onboarding logistics for new hires (workspace, equipment, access)
• Organize internal events, team gatherings, and company meetings
• Ensure a professional, welcoming, and well-functioning office atmosphere

Project & Administrative Support

• Assist with strategic projects and special initiatives
• Organize documents, reports, and confidential information
• Maintain high standards of accuracy and discretion

• The CEO’s time is optimized and focused on highest-impact activities
• The office runs seamlessly, enabling team productivity and a positive work environment
• Meetings and communications are efficient, well-prepared, and purposeful
• Key priorities are tracked and executed without friction
• The Executive Assistant acts as a trusted partner and operational backbone of the company