General Administration Representative (m/f/d)

Job Purpose

Provide secretarial and administrative support to management and other staff in MEE.

Responsibilites and Tasks

• Answer telephone calls, operate the switchboard and welcome visitors at the reception


• Organize external and internal events or meetings


• Handle daily post and courier traffic


• Manage office supplies


• Arrange travel & accommodation (booking, contracts, …)


• Support the administration of Expat handling


• Support the implementation of Health and Safety measurements


• Support in the administration of company car management


• Support in (pan-)departmental project management


• Provide further administrative support (CO2-Reporting, contract management, etc.)


• Support compliance-related activities including control operations and audit support


• Support corporate governance processes, policy implementation and decision-making procedures


• Support Business Continuity Planning (BCP), including training coordination, safety checks and audit trace documentation


• Act as support contact for data protection topics, including training coordination and operational support


• Support policy management activities, including revisions, communication and compliance history documentation


• Support RAC promotion activities and coordinate E-RAC related topics with headquarters

Required Knowledge/Experience

• University Degree in Business Administration or related field, or qualification as Office Management Assistant / Secretary / Travel Management Assistant or equivalent qualification


• Several years of professional experience in general administration, office management or corporate support functions


• Experience in supporting cross-functional and international projects


• Basic knowledge of Business Continuity Planning (BCP), Health & Safety and data protection topics preferred


• Experience in coordinating audits, policy management or internal control-related activities is an advantage


• Good knowledge of MS Office and related administrative tools


• First experience with related tools, e.g. travel management systems


• Good German and English language skills


• EU driver licence 


• High level of reliability, confidentiality and attention to detail


• Strong organizational and coordination skills with a structured and proactive working style


• Good communication and stakeholder management skills


• Open, friendly and service-oriented personality


• Ability to work independently as well as collaboratively in an international environment