HR Operations Specialist Germany, Czechia & France

As the HR Operations Specialist for the cluster Germany, Czechia and France, you are responsible for ensuring payroll, time processing, compensation, and administrative tasks are managed and up to date for your responsible countries. You will focus on executing international teammate transactions surrounding onboarding, promotions, transfers and offboarding within our HR systems, including responsibility for managing payroll administration for their countries to ensure zero mistakes in payroll. This position works in direct cooperation with other HR Operations Specialists and the European Payroll Specialist on the team and collaborates with all HR teammates to ensure compliance, data quality and integrity.

• Manage the onboarding process for the responsible countries to ensure a best-in-class onboarding experience for new hires.
• Administer new hire onboarding packets, contracts and new hire teammate information within the HR systems.
• Administer promotions, job changes/transfers, rehires and terminations. Ensure all HR systems and database is always up to date.
• Administer employee benefits, including health insurance, retirement plans and other benefits. Maintain government systems as appropriate.
• Responsible for the review, audit, correction, and maintenance of digital personnel files and HRIS data to ensure integrity and compliance of teammate data within HR systems.
• Responsible for accurate payroll preparation to ensure that salaries and taxes, as well as other deductions comply with legal requirements.
• First point of contact for all teammates regarding pay, pension, social benefits, taxes, and other deductions.
• Keep up with changes in payroll regulations and country law, adjust time processing system and prepare information to update and inform teammates in the respective countries.
• Responsible for accurate and compliant time processing if and insofar applicable. Contact person for teammates in all aspects of time processing and work time models. Ensure compliance with labor law and local guidelines.
• Respond to HR and teammate questions within assigned service levels.
• Track trends in questions/issues, recommending process improvements, communications, or education.
• Deliver training (as provided by subject matter experts) to teammates providing further education on functionality for the HRIS system, Time & Labor, and Payroll.
• Ensure compliance with rules and regulations, including our data privacy and protection guidelines.
• Regularly participate and contribute to process improvements or configuration changes.

• Completed commercial education or Bachelor’s Degree.
• A minimum of (3) three years of related HR experience.
• Prior experience in HRIS or HR Operations preferred.
• Prior experience working with HR systems preferred. (Paylocity, Deel, iCIMS, SuccessFactors)
• Prior experience with payroll processing in DE required; preferred in CZ, FR.
• Strong PC skills (Windows, Microsoft Office applications) preferred.
• Prior experience working with ServiceNow preferred.
• Fluent oral and written English and German.

In addition to a competitive salary and benefits, we offer great programs for our employees, for example, 5 volunteer hours a year to give back to the community in a charitable event.

AIT Worldwide Logistics is a global freight forwarding company headquartered in Chicago USA. For more than 40 years, customers have relied on AIT as an industry leader for supply chain solutions with a consultative approach, a global network and trusted partners in virtually every industry. These include aviation, automotive, consumer retail, food, government, healthcare, high-tech, industrial and life sciences. Backed by sustainable, user-friendly technology, AIT's flexible business model enables customized door-to-door deliveries by sea, air, land and rail - on time and on budget. With experienced teammates, in more than 100 global locations across Asia, Europe, India and North America, AIT offers full-service options, these include customs brokerage, warehouse management and all-round worry-free services.