RFP Programs Coordinator - Design Hotels

IN A NUTSHELL

In this position, you drive the RFP Process towards the set goals and revenue targets.

TASKS & RESPONSIBILITIES

• Together with Manager RFP Programs, coordinate the global RFP cycle and workflow


• Support with various RFP tasks in the preparation of the new RFP corporate & consortia season


• Add corporate, consortia, and other RFP offers in Cvent Transient, control the process, and manage data in Cvent Transient and other RFP-relevant platforms


• Support member hotels with problem-solving between corporate accounts and Cvent Transient


• Build relationships with member hotels and serve as the main point of contact for hotels in the RFP management  


• Coordinate Cvent optimizations and fix system issues together with Cvent’s support team / main contact


• Support Manager RFP Programs with positioning member hotels within the different corporate programs


• Work closely with the Design Hotels Distribution Team to ensure correct rate loading


• Manage the ticketing system together with Manager RFP Programs  


• Organize, lead and take minutes in the Business Travel Call


• Prepare production figures and gather data from various sources, incl. Tableau


• Prepare presentations for RFP, Sales and Travel Trade Marketing


• Assist in gathering and organizing market research data to identify industry trends, competitive insights, and opportunities for growth within the travel trade segment


• Support Manager RFP Programs with Salesforce


• Control the implementation process of the new member hotels


• Support year-end RFP analysis, support the delivery of Membership Services, and contribute to cross-departmental projects and synergies  

EXPERIENCE & MINDSET

• Hospitality background is essential, sales experience would be a bonus


• Team player with excellent written and verbal English communication skills


• Strong project coordination, planning and organizational skills, with the ability to manage multiple workstreams and competing deadlines


• Strong analytical and administrative skills with excellent attention to detail and data accuracy


• Proactive, solution-oriented self-starter who takes initiative and identifies practical solutions


• Excellent time management and prioritization skills in a fast-paced environment


• Entrepreneurial spirit and a self-starter; able to work both independently and in a team


• Demonstrates reliability and builds effective relationships with internal teams, member hotels, and external partners


• Proficiency in MS office (particularly Excel) and experience working with Keynote beneficial

PERKS & BENEFITS

• A great experience in the niche market of luxury boutique hotels


• Working in a motivated and international team from over 39 countries at the global Headquarters of Design Hotels™ located in the creative Media Spree area in Berlin


• Regular working schedule from Monday to Friday


• Great benefits at member hotels and brand partners from employee discounts to special offers, including Marriott Explore rates


• Career development opportunities in an international company

ABOUT DESIGN HOTELS™

Design Hotels GmbH (www.designhotels.com) is a full-service hospitality consultancy, offering customized services to its member hotels. Under the brand Design Hotels™ the company represents and markets a curated selection of currently more than 300 luxury hotels in over 60 countries. These member hotels are independently owned but united by a commitment to individuality, progressive design, and cultural authenticity. Design Hotels™ embodies the most advanced ideas in the hospitality industry and offers discerning travelers new opportunities and inspiration for both a more conscious travel and lifestyle. 


The company has its headquarters in Berlin and branches in Los Angeles, New York, London and Singapore. Since March 2021, Design Hotels GmbH is part of the Marriott International portfolio. 


Design Hotels™ is an equal opportunity employer, we celebrate diversity and practice inclusivity. Hiring decisions are based on merit, qualifications, and our business needs only.

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