Sr Facilities Specialist

At Cadence, we hire and develop leaders and innovators who want to make an impact on the world of technology.

Cadence is a pivotal leader in electronic design, building upon more than 30 years of computational software expertise. The company applies its underlying Intelligent System Design strategy to deliver software, hardware and IP that turn design concepts into reality.

Cadence customers are the world’s most innovative companies, delivering extraordinary electronic products from chips to boards to systems for the most dynamic market applications including consumer, hyperscale computing, 5G communications, automotive, aerospace industrial and health.

Job Title: Sr Facilities Specialist (m/f/d)

Location: Munich, Germany

Reports to: Facility Manager Germany

Job Overview:

The Facilities Specialist is responsible for the day-to-day operation and coordination of workplace services for the Munich office. The role maintains a safe, efficient, and well-organized working environment while supporting employees through office services, purchasing, fleet and bicycle leasing administration, health and safety programs, and local events.

Job Responsibilities:

• Coordinate office cleaning services, associated vendors, and building maintenance activities.
• Manage caretaker activities and act as the primary liaison with property management and building caretakers.
• Manage workplace amenities and office supplies, including beverages, snacks, stationery, and business cards.
• Coordinate national and international shipping and courier services.
• Administer Pluxee vouchers and prepare monthly payroll reporting for company cars, bicycle leasing, commuter benefits, and employee vouchers.
• Organize internal office moves and workspace reconfigurations.
• Coordinate the maintenance, repair, and replacement of office furniture, equipment, and plants.
• Arrange catering for meetings, training sessions, customer visits, and internal events.
• Create and manage facilities-related purchase requisitions and purchase orders in Coupa, including vehicles, bicycles, fuel cards, benefits, office supplies, food and beverages, furniture, and equipment.
• Coordinate vendor onboarding, maintain supplier relationships, and liaise with Accounts Payable, Global Shared Services, and internal stakeholders.
• Coordinate vehicle orders, leasing processes, returns, exchanges, contract renewals, accidents, seasonal tyre changes, fuel cards, and fleet documentation.
• Guide employees through the JobRad bicycle leasing process, including orders, Coupa entries, records, and accident, damage, or theft cases.
• Act as Safety Officer for the Munich site (completing the required certification if not already held) and support compliance with workplace health and safety requirements.
• Coordinate safety equipment, emergency preparedness measures, health days, vaccination programs, and G37 occupational health examinations for screen-based work.
• Plan and coordinate local employee events, including logistics, vendors, catering, communications, and onsite delivery.

Job Qualifications:

• Experience in facilities management, office administration, workplace services, or a related field.
• Strong organizational skills and the ability to manage several priorities at once, with excellent attention to detail.
• Experience working with vendors, external service providers, and procurement processes.
• Strong verbal and written communication skills in German and English.
• Proficiency in Microsoft Office applications.
• A practical, customer-focused approach and the ability to work independently and adapt as priorities change.

Additional Skills/Preferences:                     

• Familiarity with purchasing systems such as Coupa.
• Experience in fleet administration or employee benefit programs.
• Health and Safety certification, or willingness to obtain the required certification.
• Strong stakeholder-management skills and a service-oriented mindset.

Additional Information:

• The role works closely with employees, vendors, property management, building caretakers, Accounts Payable, Global Shared Services, and other internal stakeholders.
• The position combines office and workplace management (30%), purchasing and Coupa administration (20%), fleet management (20%), bicycle leasing administration (10%), health and safety management (10%), and event coordination (10%).

Check what we can offer you:

• Competitive salary
• 30 days holiday per year
• Group Pension Plan
• JobRad
• EGYM Wellpass
• Lunch vouchers
• 5 days paid time to volunteer to give back to our communities
• Employee Stock Purchase Plan
• The opportunity to work for a Great Place to Work© & Fortune 100 organization

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